Senior Executive Assistant

About Indegene

Indegene is on a mission to empower every healthcare enterprise in its transformation journey. We are uniquely positioned to solve the challenges of the healthcare industry through our combination of deep medical knowledge and verticalized technology, helping make healthcare affordable and accessible to every person on the planet.

As a publicly listed company on the National Stock Exchange of India, Indegene partners with 20 of the world's top 20 biopharmaceutical companies, delivering innovative solutions across the life sciences value chain. With over 5,000 professionals across the United States, Europe, India, China, and Japan, we combine healthcare expertise, technology, and consulting capabilities to help clients accelerate business outcomes.

Our culture is built on passion, innovation, collaboration, and a relentless focus on creating meaningful impact in healthcare.

For more information, visit: www.indegene.com

Job Title

Senior Executive Assistant to Regional / Country Head

(This is a fixed term maternity cover position for 9 months)

Role Overview

This is a highly visible and strategic role that combines executive support excellence with business operations, stakeholder management, and regional project leadership. The successful candidate will serve as a trusted partner to the Regional / Country Head, enabling leadership effectiveness while helping drive strategic priorities, operational excellence, and regional growth initiatives.

The role requires exceptional organizational skills, business acumen, executive presence, and the ability to seamlessly move between administrative coordination, stakeholder engagement, and strategic execution.

Key Responsibilities

Executive Support & Leadership Enablement

• Manage complex executive calendars, ensuring effective prioritization of meetings, strategic initiatives, and business commitments.
• Coordinate meetings across multiple geographies and time zones while optimizing executive productivity.
• Anticipate scheduling conflicts, shifting priorities, and competing business demands, proactively identifying solutions.
• Prepare executive briefings, meeting materials, agendas, action trackers, and follow-up summaries.
• Act as a trusted point of contact between the Regional / Country Head and internal and external stakeholders.
• Maintain governance calendars, leadership meeting cadence, and key business reviews.

Strategic Planning & Business Execution

• Partner closely with the Regional / Country Head and leadership team to define strategic priorities and convert them into actionable business plans.
• Monitor progress against key business objectives, ensuring accountability, visibility, and timely execution.
• Support regional growth, transformation, consulting, marketing, and go-to-market initiatives.
• Drive project governance, maintain strategic initiative trackers, and facilitate completion of critical deliverables.
• Move seamlessly between strategic planning and operational execution to ensure business outcomes are achieved.

Decision Support & Executive Office Management

• Synthesize commercial, operational, financial, and organizational data into concise executive-ready insights and recommendations.
• Prepare presentations, business reviews, leadership communications, and decision-support materials.
• Manage leadership action logs and ensure disciplined follow-through on agreed actions.
• Assess matters requiring leadership attention and appropriately prioritize, escalate, delegate, or resolve issues.
• Support executive decision-making through research, analysis, and coordination of stakeholder inputs.

Stakeholder Management & Cross-functional Collaboration

• Build strong relationships across regional and global leadership teams, clients, partners, and key stakeholders.
• Coordinate leadership meetings, governance reviews, business reviews, client discussions, and strategic workshops.
• Facilitate collaboration across functions by aligning priorities, tracking dependencies, and driving accountability.
• Support conflict resolution, prioritization discussions, and decision-making across competing business initiatives.
• Represent the Regional / Country Head in selected forums and follow up on key actions and commitments.

Events, Leadership Engagement & Internal Programs

• Plan and execute leadership offsites, town halls, strategy workshops, client visits, and employee engagement initiatives.
• Coordinate end-to-end event logistics including venue management, communications, budgeting, and vendor coordination.
• Partner with HR and business leaders to support culture-building and employee engagement programs.
• Manage stakeholder communications and ensure successful execution of regional and global events.

Finance, People & Business Support

• Manage executive expenses, budgets, approvals, and reporting.
• Support hiring coordination, interview scheduling, and onboarding activities.
• Assist with employee engagement, talent initiatives, and internal communications.
• Maintain documentation, trackers, and operational support across finance, HR, and business functions.

Travel & Executive Logistics

• Coordinate complex domestic and international travel arrangements, including itineraries, accommodation, transportation, and visas where applicable.
• Manage executive travel changes and provide responsive support for urgent business requirements.
• Coordinate visitor management, hospitality arrangements, leadership visits, and client meetings.
• Arrange business lunches, dinners, and executive networking events as required.

Cross-functional Leadership and Regional Influence

• Represent the EU Region Head in advancing the regional excellence agenda and align client-facing, Marketing, go-to-market, and enabling teams on priorities and execution expectations.
• Build alignment across regional and global stakeholders by clarifying decisions, resolving competing priorities, connecting interdependent workstreams, and maintaining accountability for agreed actions.
• Develop trusted relationships with internal leaders and selected external stakeholders to advance regional priorities, strengthen the EU ecosystem, and remove barriers to execution.
• Facilitate constructive conflict resolution and help leadership teams make informed trade-offs across opportunities, investments, and resources.

Candidate Profile

Required Experience

• Significant experience supporting C-suite executives, Regional Heads, Country Leaders, Managing Directors, or senior business leaders.
• Experience working in a fast-paced, multinational environment with exposure to senior stakeholders.
• Proven experience managing complex calendars, executive communications, events, travel, and stakeholder coordination.
• Experience supporting strategic initiatives, business operations, project management, or executive office functions is highly desirable.

Location & Working Model

Location: London, United Kingdom

Working Model: Hybrid role requiring a minimum of 2 days per week in the office, with flexibility to attend office locations, leadership meetings, events, and business activities as needed.

The role requires close collaboration with global stakeholders across multiple functions, regions, and time zones and may occasionally require flexibility outside standard working hours to support critical business priorities.

EQUAL OPPORTUNITY:

Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate’s merit and qualification. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.