Senior Executive / Assistant Manager - Administration

1. Job Title: - Sr. Executive / Assistant Manager - Administration

2. Department / Section: - Admin Department

3.Experience :- 5 to 8 Years in Admin Field

4.Qualification:- Any degree in recognized Institution

5. Reporting To: - Manager-HR & Administration

6. Job Purpose / Objective: -

Overseeing the overall administrative operations, ensuring efficiency, compliance, and a smooth working environment.

7. Key Responsibilities:

• Office & Facility Management: Overseeing daily office operations & maintenance, including housekeeping, security, canteen. Close monitoring of housekeeping agencies activities and record keeping of housekeeping consumables, chemicals and cleaning equipment’s. Ensure cleaning is carried-on through physical verification as per the schedule.
• Vendor & Procurement Management: Managing relationships and negotiating contracts with vendors and service providers (e.g., suppliers, contractors) related to Admin activities. This includes local purchase, inventory control, and cost control.
• · Documentation & Compliance: Maintaining organized filing systems, managing sensitive and confidential documentation and ensuring all operations adhere to local laws, regulations and company policies.
• Event & Meeting Planning: Planning, scheduling, and coordinating company events, meetings, conferences, including managing logistics and relevant calendars .
• Hospitality: Organising accommodation, travel (Flight, Train, Bus tickets), food and refreshments for the Directors and any visitors visiting our premises.
• Printing & Stationary: Ensure the required documents & formats are maintained (like visiting card, ID card, log books related to various departments) to be printed on-time by maintaining stock. As well maintain stationary needs & stock of the organisation in cost effective manner.
• Telecommunication – Maintain SIM purchase, distribution of the SIM, bills follow-up, ensure timely payment of telephone bills for un-interrupted services. Mobile purchase, repairs and maintenance.
• Employee Uniforms – Coordinate with The Management & HR dept for yearly uniform purchase as per the budget and ensure proper stock is maintained after the distribution of uniforms.
• Insurance – Maintain insurance of all – The vehicles, Machineries, Fire & Perils, Employees GPA & Mediclaim. Ensure proper renewal, claim of the insurance.

Job Types: Full-time, Permanent

Benefits:

• Cell phone reimbursement
• Provident Fund

Ability to commute/relocate:

• Salem, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• administration: 5 years (Preferred)

Language:

• Hindi (Preferred)

Work Location: In person