Senior Executive, Central Admin

About the role

This is an Administration & Office Support role responsible for managing daily administrative operations, document and records management, facilities coordination, and reception support across the organisation.

Key responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams

• Assist in coordinating courier and dispatch services

• Generate attendance reports and update tracking records as required

• Support staff with parking, access card, and office-related inquiries

• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary

• Provide general administrative support to various business units

• Support company events, office visits, and other ad hoc assignments as assigned by management

• Support employee onboarding and offboarding processes

• Coordinate document retrieval, return, and storage requests with external vendors

• Update and maintain document inventory records

• Verify supporting documents and invoices before submission for approval

• Coordinate office maintenance, repairs, and facility-related matters

• Liaise with building management and external vendors to support daily office operations

• Arrange servicing of office equipment and facilities

• Monitor and maintain office, pantry, and housekeeping supplies

• Provide relief reception duties when required

• Handle incoming documents, courier arrangements, and outgoing mail

• Coordinate meeting room bookings and visitor visitation

• Answer and transfer calls