Senior Executive

The incumbent will support the organizations procurement and sourcing function by ensuring timely, cost-effective, and compliant procurement of technical, mechanical, electronic, electrical, optical, and imported materials required for manufacturing and project execution. He will coordinate with Engineering, Production, QA, Stores, Finance, Logistics, Projects, and other cross-functional teams to ensure uninterrupted material availability, effective vendor management, accurate SAP transactions, timely order execution, and proper procurement documentation.

JOB DESCRIPTION

1. Manage the end-to-end procurement cycle from receipt of material indents to delivery and closure of purchase orders

2. Review purchase indents and coordinate with Engineering, Production, QA, Stores, Finance, Logistics, and Projects teams to clarify specifications, quantities, timelines, and requirements

3. Identify, evaluate, onboard, and develop vendors for mechanical, electronic, electrical, optical, technical, and project-related requirements

4. Obtain quotations from vendors and conduct techno-commercial evaluations based on quality, cost, delivery, and other applicable parameters

5. Negotiate pricing, payment terms, delivery schedules, warranties, and other commercial and contractual conditions with suppliers

6. Prepare and release accurate Purchase Orders (POs) in SAP, ensuring correctness of specifications, quantities, prices, delivery schedules, and commercial terms

7. Monitor open Purchase Orders and proactively follow up with suppliers to ensure timely delivery as per production and project schedules

8. Track procurement lead times and address supply delays, shortages, quality issues, and other material availability concerns

9. Identify alternate sources and cost-saving opportunities through negotiations, alternate sourcing, value engineering, and supplier development

10. Develop and maintain an updated vendor database and records of supplier capabilities, certifications, commercial details, and performance

11. Evaluate vendor performance based on quality, cost competitiveness, delivery adherence, responsiveness, and compliance

12. Coordinate with suppliers and internal teams for resolution of quality, quantity, specification, delivery, and other procurement-related discrepancies

13. Support vendor qualification, audits, development, and periodic supplier performance evaluation activities

14. Manage procurement of imported materials and coordinate with suppliers, freight forwarders, customs agents, logistics teams, and internal stakeholders

15. Ensure availability, accuracy, and proper filing of import documents including Commercial Invoices, Packing Lists, Certificates of Origin, Insurance Documents, Shipping Documents, and Technical Compliance Documents

16. Monitor import shipments, transit timelines, customs clearance, and delivery of imported materials and support DGFT-related licensing and compliance requirements

17. Prepare, review, and maintain procurement contracts, purchase agreements, NDAs, vendor commitments, and other commercial documents

18. Monitor contractual obligations, validity, renewals, compliance, and procurement-related risks

19. Coordinate with Finance and suppliers regarding invoice processing, payment status, commercial discrepancies, and closure of procurement transactions

20. Maintain accurate procurement records, purchase history, payment status, material receipts, and other transaction details in SAP

21. Prepare procurement MIS and vendor performance reports covering cost savings, delivery adherence, procurement lead times, open POs, and other key procurement metrics

22. Maintain proper procurement documentation and records for audit, compliance, and operational requirements

23. Coordinate with cross-functional teams to ensure timely availability of materials for manufacturing, projects, and other business requirements

24. Contribute to procurement process improvement, supply chain efficiency, value engineering, cost optimization, and enhancement of overall procurement performance

JOB SPECIFICATIONS

25. Bachelor’s Degree / Diploma in Engineering, Supply Chain Management, Commerce, Business Administration, or a related discipline

26. 4–7 years of experience in procurement, sourcing, purchase, or supply chain functions, preferably in Manufacturing, Electronics, Defense, Engineering, Telecom, or Industrial sectors

27. Experience in procurement of technical, mechanical, electronic, electrical, optical, and imported materials

28. Working knowledge of SAP or similar ERP systems; experience with SAP Business One preferred

29. Strong understanding of sourcing, quotation evaluation, techno-commercial comparison, negotiation, PO management, supplier follow-up, and order closure

30. Knowledge of vendor evaluation, qualification, development, performance monitoring, and supplier relationship management

31. Understanding of import procurement, shipping documentation, customs clearance, and applicable regulatory requirements; DGFT exposure will be an added advantage

32. Experience in contract administration, commercial documentation, purchase agreements, NDAs, and procurement compliance

33. Proficiency in Microsoft Excel and Microsoft Office for MIS, procurement analysis, reporting, and tracking

34. Strong negotiation, analytical, communication, coordination, follow-up, and problem-solving skills with the ability to manage multiple procurement requirements effectively

For more information visit our company website: https://tak-technologies.com/