Senior Executive

Role Overview

We are looking for a proactive, hands-on Admin Operations professional who can independently manage office administration, facilities, assets, travel, vendors, and day-to-day operational requirements. The ideal candidate should be street-smart, resourceful, comfortable multitasking, and willing to take ownership of tasks end-to-end.

Key Responsibilities

Facilities Office Management

• Manage day-to-day office facilities and administration operations.
• Support the setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure the workplace is well-maintained, organized, and operational at all times.
• Coordinate with vendors and service providers and ensure timely delivery of services.

Asset IT Administration

• Manage office assets, including laptops, equipment, furniture, and other workplace assets.
• Coordinate laptop procurement, allocation, tracking, and maintenance.
• Maintain accurate asset records and ensure proper documentation.
• Coordinate with internal IT teams/vendors for hardware and office technology requirements.
• Support office setup from an equipment and infrastructure perspective.

Travel Logistics

• Independently manage domestic and international travel arrangements, including flights, hotels, local transportation, and related bookings.
• Coordinate travel requirements for employees and business stakeholders.
• Manage travel-related vendors and resolve booking/logistical issues proactively.
• Support ad-hoc errands and business logistics as required.

Systems Process Management

• Maintain and update administrative records and documentation.
• Experience with Keka or similar HR/administration platforms will be an advantage.
• Support the implementation and rollout of the Keka Travel module.
• Identify opportunities to streamline administrative and operational processes.

General Administration

• Handle multiple administrative and operational responsibilities based on business requirements.
• Coordinate with employees, management, vendors, and external partners.
• Take ownership of urgent/ad-hoc operational requirements and ensure timely closure.
• Maintain a high level of confidentiality and professionalism while handling company information and assets.

Requirements

• 2-6 years of experience in administration, facilities, workplace operations, or a similar role.
• Hands-on experience in facility management and setting up new office premises.
• Experience in asset management, laptop procurement, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.
• Working knowledge of Keka or similar HR/admin platforms is preferred.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proactive, resourceful, and comfortable handling hands-on operational tasks.
• Ability to work independently and take ownership of responsibilities.
• Willingness to work from the office 5 days a week.
• Ability and willingness to travel locally for office errands, vendor coordination, and operational requirements.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.