Senior Executive

Role Summary

The Senior Finance Executive will be responsible for end-to-end finance operations including purchase invoice verification, vendor payments, receivables, inventory controls, BRS, accurate accounting in ERP (Oracle), month-end closure, and audit support. The role ensures strong financial and inventory controls across procurement, storage, sales, and reporting, with a focus on accurate invoice validation, timely payments, zero outstanding balances, and statutory compliance. This role will also be a critical and the candidate should be strong and shall be back up role holder for key business operations, ensuring business continuity during absences of any of the other role holders.

Key Responsibilities

Purchase Invoice Verification & Payments (Core Responsibility)

• Perform end-to-end verification of purchase invoices against approved Purchase Orders (PO), Goods Receipt Notes (GRN), contracts, and agreed commercial terms.
• Ensure rate, quantity, tax, and value accuracy before booking invoices in ERP.
• Confirm receipt of valid tax invoices from vendors prior to processing payments.
• Apply withholding taxes (TDS) at appropriate statutory rates and ensure compliance.
• Process vendor payments after completing 3-way matching (POGRNInvoice) and obtaining necessary internal approvals.
• Ensure timely execution of vendor payments and maintain zero overdue payables.
• Reconcile vendor statements periodically and resolve discrepancies proactively.
• Ensure timely vendor master creation and maintenance in ERP.

Inventory Management & Controls (End-to-End)

• Own end-to-end inventory accounting and controls covering procurement, receipt, storage, sales, and reconciliation.
• Ensure all physical stock at warehouses and third-party locations (including virtual warehouses) is fully captured in ERP with no unbooked inventory.
• Perform regular reconciliation between ERP stock, physical inventory, and third-party warehouse statements.
• Monitor inventory movements, ageing, slow-moving, and obsolete stock and escalate risks to management.
• Maintain proper documentation for inventory transactions including POs, GRNs, delivery challans, and stock transfer notes.

Bank Reconciliation & Cash Controls

• Prepare and review regular bank reconciliation statements for all company bank accounts.
• Ensure timely identification and resolution of reconciling items such as unmatched payments, bank charges, and pending receipts.
• Verify all vendor and customer payments against bank statements to ensure completeness and accuracy.
• Monitor daily bank balances and support cash flow planning.
• Maintain proper documentation for bank reconciliations and ensure clear audit trails.
• Escalate unusual or long-pending reconciling items to management promptly.

Accounting & ERP Operations

• Record verified purchase invoices accurately in Oracle ERP with complete supporting documentation.
• Prepare and post journal entries related to purchases, expenses, inventory movements, and payments.
• Maintain high accuracy and detailed narration in all accounting entries.
• Prepare bank reconciliation statements and verify all payments against bank records regularly.

Accounts Receivable & Cash Management

• Ensure timely collection of customer payments with a target of zero outstanding receivables.
• Reconcile customer balances and resolve differences.
• Monitor and track cash advances provided to sales employees and ensure timely settlement.

Month-End Close & Reporting

• Participate actively in month-end book closure including inventory and vendor/customer reconciliations.
• Preparing cash flow projections on monthly and Yearly forecasts.
• Preparing financial analysis including variance analysis.
• Preparing MIS on Budget Vs actuals P&L , Sales.
• Checking sales incentives on monthly basis for accuracy; sales & marketing expenses effectiveness analysis
• Reconcile prepaid expenses, advance, deposits, taxes along with disclosures of related party transactions.
• Reconcile balance sheet accounts and resolve discrepancies promptly.
• Support timely and accurate financial reporting.

Audit & Compliance

• Support statutory and internal audits (including inventory audits) ensuring timely closure with minimal or no observations.
• Maintain comprehensive and organised documentation for audit reviews.

Documentation & Controls

• Ensure proper recording and maintenance of purchase invoices, tax invoices, proof of payments, contracts, purchase orders, and inventory documents.
• Maintain systematic physical and digital filing for traceability.

Transaction Analysis

• Analyse financial and inventory transactions regularly and proactively flag discrepancies, risks, or unusual items to management.

Qualification Required

• CA Inter, Qualified.
• Strong understanding of accounting principles, finance operations, and statutory compliance.
• Proficiency in ERP/accounting software such as Oracle or SAP and MS Office (Excel, Word, Outlook).
• Good communication, English and interpersonal skills to coordinate with internal and external stakeholders in Indonesia.
• Experience in pharma / manufacturing industry preferred.

Experience Level Required

• Hands-on experience in processing accounting entries, cash flows statement, Sales MIS, Variance analysis and financial statement preparations.
• Exposure to inventory controls and finance operations in a manufacturing environment preferred.

Skill Set Required

• Strong knowledge of accounts payable, receivable, inventory accounting, and financial controls.
• Expertise in journal entries, reconciliations, MIS reporting, and variance analysis.
• Analytical mindset with strong attention to detail and problem-solving ability.
• Ability to work independently, manage deadlines, and maintain organized documentation.
• Proactive approach with commitment to accuracy, ownership, and business continuity support.