Senior Executive / Executive

Senior Executive / Executive Administration

Location: Ahmedabad, Gujarat
Department: Administration
Industry: Infrastructure / Civil Construction / EPC

Job Summary

We are looking for an Executive / Senior Executive – Administration to handle day-to-day administrative and facility-related activities at the Head Office and project sites. The candidate will be responsible for smooth administrative operations, vendor coordination, manpower support, facilities, documentation and coordination between Head Office and site teams.

Key Responsibilities

• Manage day-to-day administration activities at Head Office and project sites.
• Coordinate site administration and provide necessary support to project teams.
• Manage housekeeping, security, canteen and other facility services.
• Coordinate guest house / accommodation arrangements for employees and visitors.
• Handle transportation, vehicles and driver-related administration.
• Maintain records of vehicles, insurance, PUC, servicing and related documents.
• Manage office/site maintenance, electricity, water and other utilities.
• Coordinate with vendors/service providers for administrative requirements and AMC/services.
• Handle stationery, office supplies and administrative procurement.
• Verify vendor bills, invoices and supporting documents and coordinate for timely payment.
• Maintain administrative records, registers and MIS reports.
• Coordinate with HR, Accounts, Procurement and Project teams for day-to-day requirements.
• Support employee joining, transfer, accommodation, transportation and other administrative requirements.
• Handle site-level documentation and ensure timely submission of required reports to Head Office.
• Monitor administrative expenses and maintain proper records.
• Resolve day-to-day employee/site administrative issues.
• Coordinate with contractors/vendors and ensure proper service delivery.
• Support management during meetings, visits, audits and inspections.
• Ensure proper compliance with company administrative policies and procedures.
• Handle any other administrative responsibilities assigned by management.

Required Skills

• Strong Administration & Facility Management experience.
• Experience in Infrastructure / Construction / EPC / Project Sites preferred.
• Good knowledge of vendor management and site administration.
• Experience handling transport, vehicles, guest house, housekeeping and security.
• Good communication and coordination skills.
• Good knowledge of MS Excel, Word and basic MIS reporting.
• Ability to manage multiple activities independently.
• Willingness to travel/visit project sites as required.

Experience & Qualification

Experience: 4–8 years for Senior Executive / Executive level
Qualification: Graduate in any discipline
Preferred: Candidates with experience in Infrastructure / Civil Construction / EPC / Site Administration.

Ideal Candidate Profile

Admin + Facility + Site Coordination + Vendor Management + Transport + Guest House + Security + Housekeeping + Documentation + MIS