Senior Executive - HR Operations

Key Responsibilities

1. Onboarding & Induction

• Coordinate pre-joining formalities: offer/appointment letter issuance, document collection and joining schedules.
• Conduct joining formalities and the induction programme covering company overview, policies, safety norms, code of conduct and systems access.
• Coordinate with IT, Admin, Accounts and department heads for laptops, ID cards, email IDs, access and seating before Day 1.
• Track probation and confirmation timelines, and collect new-joiner feedback at 30/60/90 days.
• Maintain the joiner checklist and ensure complete, verified personnel files (including BGV coordination with the HR Manager).

2. Attendance & Leave Management

• Consolidate and validate daily/monthly attendance from biometric or HRMS systems.
• Track leaves, late marks, on-duty entries and regularisations, and resolve discrepancies with department heads.
• Share the finalised attendance and leave data with the payroll team by the cut-off date.

3. Payroll Support

• Prepare monthly payroll inputs: joiners, exits, attendance, leave encashment, incentives, reimbursements and deductions.
• Check payroll sheets/reports for accuracy before release and raise variances with the HR Manager.
• Support statutory compliance inputs (PF, ESI, PT, TDS) and coordinate with Accounts/Finance and auditors as required.
• Handle employee payroll queries and payslip-related requests.

4. TA/DA Processing

• Receive, verify and process employee travel claims (TA) and daily allowance (DA) against company policy and approvals.
• Check supporting documents, rate eligibility and grade entitlements, and flag policy deviations.
• Coordinate claim settlement with Accounts and maintain the monthly TA/DA tracker and reports.

5. General HR Operations

• Maintain the employee master data, HRIS records and HR MIS (headcount, attrition, joiners/exits, attendance summaries).
• Support the exit process: resignation acceptance, clearance, full & final inputs and issue of relieving/experience letters.
• Issue HR letters and certificates (confirmation, salary/employment verification, transfers, etc.).
• Assist with employee engagement activities, statutory displays/registers and audits.
• Support the HR Manager on policy updates, performance appraisal cycles and ad-hoc HR projects.

Qualifications & Experience

• MBA/PGDM in HR or a graduate degree with a specialisation in HR.
• 4–7 years of experience in HR operations, preferably in a manufacturing, steel, power or other industrial setup.
• Hands-on experience in onboarding, attendance management, payroll processing and reimbursement/TA-DA handling.

Skills & Competencies

• Working knowledge of payroll and labour compliance (PF, ESI, PT, Factories Act basics, Payment of Wages, etc.).
• Proficient in MS Excel (VLOOKUP/XLOOKUP, pivot tables) and any HRMS/payroll software.
• Strong attention to detail, confidentiality and deadline discipline.
• Good communication and coordination skills across levels, from plant floor to senior management.
• Ability to conduct engaging induction sessions and handle multiple tasks at once.

Key Performance Indicators

• Onboarding completion and document accuracy (zero Day-1 gaps)
• Attendance and payroll input turnaround, with error rate
• TA/DA claim turnaround time and policy adherence
• New-joiner feedback and probation-completion tracking
• Timeliness and accuracy of HR MIS reports