Senior Executive, Human Capital & Administration Services

The Senior Executive, Human Capital & Administration Services is responsible for supporting and coordinating the day-to-day Human Resources, Administration, and Safety & Health functions to ensure smooth business operations and compliance with company policies and regulatory requirements.

The role plays a key part in managing employee lifecycle activities, office administration, employee engagement initiatives, facilities coordination, workplace safety programs, documentation management, and general administrative support. Working closely with employees, department heads, vendors, and external stakeholders, the incumbent contributes to maintaining a productive, safe, and efficient working environment while supporting the company's operational and business objectives.

Human Resources

• Coordinate recruitment activities, including job advertisements, interview arrangements, candidate communications, and onboarding processes.
• Administer employee onboarding and offboarding activities.
• Maintain employee personnel files and HR records to ensure accuracy and confidentiality.
• Support employee confirmation, contract renewal, transfer, promotion, and resignation processes.
• Administer leave, attendance, and employee data records.
• Assist in employee engagement, communication, welfare, and company activities.
• Prepare HR-related letters, reports, and documentation.
• Support training and development activities, including training records and coordination.
• Ensure HR administration complies with company policies and employment regulations.

Administration

• Manage day-to-day office administration activities and provide administrative support to business operations.
• Coordinate office facilities, maintenance, and workplace requirements.
• Monitor office supplies, company assets, and administrative records.
• Coordinate travel, accommodation, meeting arrangements, and visitor management.
• Maintain proper filing systems for operational and corporate documents.
• Liaise with service providers, landlords, building management, and external vendors on administrative matters.
• Ensure a clean, organized, and efficient office environment.

Safety & Health

• Support the implementation of workplace safety and health initiatives.
• Maintain safety-related documentation, records, and compliance requirements.
• Assist in coordinating safety inspections, audits, and corrective actions.
• Support workplace safety awareness programs and employee training activities.
• Liaise with relevant authorities, building management, and external parties on safety matters when required.
• Ensure safety notices, records, and compliance documentation are properly maintained.
• Support the company's efforts in promoting a safe and healthy working environment.

Compliance & Documentation

• Ensure proper management and retention of HR, administrative, and safety-related documents.
• Maintain compliance with company policies, procedures, and statutory requirements.
• Support internal and external audit requirements relating to HR, administration, and safety matters.