Senior Executive - Human Resources and Administration

About the role

The Senior Executive HR & Administration is responsible for supporting and executing key human resources and administrative functions to ensure effective HR operations, compliance and employee support across the organisation. Contributes to HR strategy, process improvements and employee engagement initiatives. This role is also responsible for general office administration.

Key responsibilities

• Manage HR documentation, employee records, contracts and personnel files
• Ensure HR practices comply with local labour laws and company policies
• Oversee attendance, leave and payroll coordination with Finance
• Coordinate full-cycle recruitment: job postings, screening, interviewing, assessment and selection
• Manage onboarding and induction programs to ensure smooth integration of new hires
• Act as a point of contact for employee queries and concerns; support conflict resolution
• Support employee engagement activities and welfare programs
• Manage employee compensation and benefit administration
• Support and monitor performance appraisal processes and KPI follow-ups
• Assist in identifying training needs and coordinating training and development programs

Education & Experience

· Bachelor’s degree in Human Resources, Business Administration or related field.

· Minimum 3–5 years of experience in HR & Administration with strong exposure to operational and generalist HR functions. Experience in a senior HR role is preferred.

· Experience in employee relations, recruitment, performance management, disciplinary matters and HR administration.

Skills & Knowledge

· Strong understanding of HR practices, Malaysian employment laws and statutory compliance requirements.

· Good knowledge of HRIS/HR systems and Microsoft Office, especially Excel.

· Working knowledge of payroll processes and HR administration.

· Strong communication, interpersonal and organisational skills with the ability to deal effectively with employees and management.

· Ability to handle confidential and sensitive information with professionalism and discretion.

· Ability to prepare HR reports, letters, memos, policies and other HR documentation.

Personal Attributes

· Proactive, dependable and detail-oriented with the ability to work independently with minimal supervision.

· Strong ownership and follow-through with the ability to manage tasks from start to completion.

· Strong problem-solving and decision-making skills.

· Good service mindset and ability to work collaboratively with employees, management and other departments.