Senior Executive - Human Resources

About the role

This role involves managing and processing monthly payroll accurately, ensuring compliance with employees' benefits, company policies, and the latest employment regulations. You will prepare, verify, and submit statutory contributions and payroll-related documents to KWSP, SOCSO, LHDN, EIS, HRDC, and other relevant authorities. You will liaise with government agencies and external parties on HR, payroll, statutory, and employment-related matters when required, and handle employees' HR enquiries providing timely support on payroll, benefits, leave, attendance, and other HR matters.

Key responsibilities

• Manage and process monthly payroll accurately, ensuring compliance with employees' benefits, company policies, and the latest employment regulations
• Prepare, verify, and submit statutory contributions and payroll-related documents to KWSP, SOCSO, LHDN, EIS, HRDC, and other relevant authorities
• Liaise with government agencies and external parties on HR, payroll, statutory, and employment-related matters when required
• Handle employees' HR enquiries and provide timely support on payroll, benefits, leave, attendance, and other HR matters
• Manage the full employee lifecycle, including issuance of offer letters, onboarding, orientation, confirmation, promotion, transfer, and offboarding
• Maintain accurate and well-organized employee records, HR documentation, and ISO-related HR documents
• Manage visa applications and renewals for management and employees, ensuring timely and regulatory-compliant processing
• Monitor and verify monthly attendance records and prepare attendance reports for management and employees
• Manage monthly employee insurance registration and updates to ensure continuous coverage
• Handle tax clearance and tax refund matters for management and employees

About you

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, or a related field
• Minimum 5 years of relevant HR experience, with strong hands-on experience in payroll processing
• Good knowledge of Malaysian employment laws and statutory requirements, including KWSP, SOCSO, EIS, LHDN, and HRDC
• Experience in end-to-end payroll processing, including payroll verification, statutory submissions, and salary disbursement
• Proficient in Microsoft Office, particularly Microsoft Excel
• Experience with HR2000 or other payroll/HR systems is an added advantage
• Experience handling work permits/visas and tax clearance will be an advantage
• Familiarity with HR documentation and ISO requirements is preferred
• Good communication, interpersonal, organizational, and problem-solving skills
• Able to work independently, handle confidential information, and meet tight deadlines