Senior Executive - Logistics Documentation

About the role

This role oversees daily logistics documentation and operational processes, coordinating transportation activities and third-party logistics providers to ensure timely movement of raw materials and finished goods. The position involves managing import/export shipping documentation, trade compliance, and financial controls while liaising with warehouses, sales teams, freight forwarders, transporters, and regulatory authorities.

Key responsibilities

• Oversee daily logistics documentation and operational processes
• Coordinate transportation activities and third-party logistics providers to ensure timely movement of raw materials and finished goods
• Monitor shipment status, inventory movement, and logistics performance to support operational reporting
• Liaise with warehouses, sales teams, trade departments, freight forwarders, transporters, and regulatory authorities to ensure efficient logistics execution
• Prepare, review, and manage import/export shipping documentation in accordance with regulatory and operational requirements
• Prepare and submit applications for import and export permits, tax exemption approvals, duty exemption applications, and Manufacturing Warehouse licences and renewals
• Ensure compliance with Licensed Manufacturing Warehouse (LMW) regulations and coordinate with relevant government authorities
• Verify that permits, exemptions, and approvals are obtained before shipment clearance
• Maintain accurate logistics records, reports, and document filing systems
• Verify supplier invoices and supporting documentation prior to approval submission

Requirements & Qualifications

• Bachelor's Degree or Diploma in Logistics, Supply Chain Management, Business Administration, International Trade, Operations Management, or a related field.

• Minimum 5 years of experience in logistics, shipping, import/export documentation, supply chain, or transportation operations.

• Strong knowledge of:

  • Import and export documentation
  • Licensed Manufacturing Warehouse (LMW) requirements
  • Customs procedures and permit applications
  • Duty and tax exemption processes
  • Transportation and logistics operations

• Experience working with government agencies and other regulatory authorities will be an advantage.

• Proficient in Microsoft Office applications, particularly Excel, and ERP/logistics management systems.

• Strong analytical, organizational, reporting, and documentation management skills.

• Excellent communication and stakeholder management abilities.

• Ability to handle multiple priorities and work effectively under pressure.

• Strong problem-solving, decision-making, and leadership skills.

• Well-versed in workplace safety, health, and environmental compliance requirements.

• Able to support operational requirements outside normal working hours when necessary.