Senior Executive, Payroll & HR Operations

Key Responsibilities

1. Payroll Administration

• Process monthly payroll accurately and within the required timeline.
• Verify attendance, overtime, allowances, incentives, deductions, unpaid leave and other payroll adjustments.
• Review payroll reports and reconcile payroll information before submission for approval.
• Prepare salary payment files and coordinate with Finance on payroll funding and payment.
• Process final salaries, leave encashment and other payments for resigned employees.
• Maintain payroll records and ensure employee salary information is kept confidential.

2. Statutory Compliance

• Prepare and submit statutory contributions, including EPF, SOCSO, EIS, PCB and HRD Corp, within the required deadlines.
• Prepare annual tax documents and statutory reports, including EA Forms and Form E.
• Support tax-related employee matters, including CP21, CP22 and CP22A, where applicable.
• Monitor changes to payroll-related legislation and statutory requirements.
• Assist with payroll audits and provide the necessary supporting documents.

3. Employee Movement and Records

• Process employee movements, including confirmations, salary adjustments, transfers, promotions, redesignations and resignations.
• Update employee information accurately in the HR and payroll systems.
• Maintain complete and up-to-date personnel files, leave records and employee documentation.

4. HR Operations

• Administer employee attendance, leave, medical benefits, insurance and other employee benefits.
• Handle employees’ payroll and HR administration enquiries promptly and professionally.
• Ensure HR operational processes are carried out according to company policies and established procedures.

5. Reporting and Controls

• Prepare monthly payroll summaries, headcount reports, manpower-cost reports and other HR reports.
• Monitor payroll deadlines and maintain proper supporting documents and approval records.
• Identify payroll discrepancies and recommend corrective or preventive actions.
• Support the improvement and automation of payroll and HR operational processes.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance or a related field.
• At least 4–6 years of relevant experience in payroll processing and HR operations.
• Hands-on experience managing the full payroll cycle, preferably for multiple companies or a large workforce.
• Good knowledge of Malaysian employment legislation, payroll practices and statutory requirements, including EPF, SOCSO, EIS, PCB and HRD Corp.
• Familiar with annual tax reporting and employee tax matters, including EA Form, Form E, CP21, CP22 and CP22A.
• Experience using HRIS or payroll systems; proficiency in Microsoft Excel is essential.
• Strong numerical, analytical and reconciliation skills with close attention to detail.
• Good communication and interpersonal skills, with the ability to handle employee enquiries professionally.