Senior Executive, Purchasing

The National Kidney Foundation (NKF) is dedicated to promoting kidney health and providing quality, highly subsidised dialysis treatment and holistic care to patients. We strive to be an advocate and integrator for the community, by the community.

While supporting kidney failure patients with quality dialysis and integrated care, NKF’s greater mission lies in preventing or delaying kidney failure through health education, deeper community integration, and strategic partnerships.

As we work toward our Future Forward 2030 vision, we remain committed to:

• Tackling the growing prevalence of kidney failure
• Enhancing patient support and care
• Leveraging technology to improve the efficacy and quality of treatment

We are looking for a proactive and meticulous Procurement Executive to support NKF’s daily procurement activities. This role plays a key part in ensuring the timely and cost-effective acquisition of medical and non-medical supplies, capital equipment, and services to support both routine operations and special initiatives.

Key Responsibilities

Procurement Operations

• Manage the end-to-end procurement processes of sourcing, obtaining quotations/bids via invitation to quotes / tenders, evaluation and purchase orders processing and ensure that they are performed in accordance to organization Policy & Procedure.
• Perform negotiation with vendors for best price and terms and conditions. Identify opportunities and implement actions to reduce overall costs.
• Add value through product standardization and/or innovative ways of sourcing.
• Monitor and establish contract on time to ensure continuous supply of products and/or services.
• Prepare/review of approval papers with internal stakeholders.
• Ensure all purchasing activities are with approved authorities, compliance and conformance to governance. And understanding the risks of non-compliance.
• Build strong positive working relationships, provide procurement support and guidance to business units. Assist to resolve impromptu and urgent users requests.
• Groom new suppliers to expand supplier base through best source and network.
• Generate and analyze purchasing report and data to identify improvement.
• Provide guidance, training and on-going support to internal users and junior executive.

Inventory and Contract Management

• Using inventory data to manage stockholdings and economic ordering quantities.
• Monitor and review of contract compliance.

Vendor Management

• Managing supplier performance through systematic tracking against pre-determined criteria, and to identify when corrective action needed.

Others

• Secretariat to Tender Committee and Evaluation Committee.
• Other relevant duties as assigned.

What are we looking for?

• Diploma / Degree Business Administration, Supply Chain Management
• At least 3 years of purchasing related experience in mid-size organization. Healthcare experience will be an advantage.

Key Skills & Competencies

• Procurement Expertise: Proficient in managing end-to-end procurement processes, vendor negotiations, and contract management.
• Cost Awareness: Skilled at identifying cost-saving opportunities and driving product standardisation.
• Analytical Ability: Capable of generating and interpreting purchasing reports to recommend improvements.
• Stakeholder Management: Strong interpersonal and communication skills to build positive relationships across teams and suppliers.
• Organisational Skills: Detail-oriented and able to manage multiple tasks, ensuring compliance and timely delivery.
• Problem Solving: Proactive in resolving procurement-related issues and adapting to urgent requests.
• Teamwork & Leadership: Collaborative approach with ability to guide junior colleagues and support internal users.

Personal Attributes That Set You Apart

• Strong interpersonal and communication skills across all levels of staff
• Effective team player with a collaborative approach
• Self-motivated with strong problem-solving skills
• Able to manage multiple tasks and work under pressure
• Detail-oriented, organised, and results-driven