Senior Executive, Student Services

Play a key role in shaping the student journey!

Join us to support the end-to-end administration of PhD programmes—from admissions and examinations to scholarships, student milestones and graduate assistantships—while working closely with faculty, students and key stakeholders.

Job Details:
Location: West
Duration: 4 Months (extendable/convertible depending on business needs and good performance)
Working Hours: Mon - Fri office hours
Salary: Up to $4500 (depending on qualification and experience)

Key Responsibilities:

1. PhD Student Lifecycle Management

• Monitor student progress and track key milestones, including Qualifying Examinations (QE) and first-year renewal progress reports.
• Ensure students meet the required academic timelines and programme requirements.

2. Academic Scheduling & Examination Coordination

• Coordinate and schedule QE sessions, liaising with faculty and students to ensure smooth conduct of assessments.
• Coordinate the nomination and assignment of examiners.

3. Scholarship & Committee Administration

• Coordinate the setup and maintenance of Thesis Advisory Committees (TAC).
• Administer scholarship renewals and monitor compliance with relevant requirements.

4. Graduate Assistantship Programme Coordination

• Monitor and track Programme hours completed by eligible PhD students.
• Verify records where required and ensure accurate updates to the relevant database.
• Follow up with students and administrative stakeholders to ensure timely completion and compliance with programme requirements.

5. PhD Admissions Application Processing

• Support the PhD admissions process, including application review and coordination with relevant stakeholders.
• Arrange and coordinate admissions interviews with applicants and faculty.

6. Visiting Research Student (Non-Graduating, Non-Exchange) Application Processing

• Process billings
• Monitor and track applications timelines to ensure timely completion.

7. Teaching & Faculty Administration

• Prepare consultancy appointment letters for dissertation supervision and examination.

8. Ad-hoc Duties

• Perform other ad-hoc duties and responsibilities as assigned by the Reporting Officer.

Requirements

• Min Diploma or Bachelor’s degree with at least 3 years of relevant experience in student services

• Knowledge of how the PhD student candidature life cycle works (bonus)

• Experience in Student services preferred!

• Singaporeans only.

Interested applicants, please click APPLY with your updated resume!

We regret to inform that only shortlisted candidates will be notified!

Ng Shirlyleen (R1769974)
RecruitFirst Pte Ltd (E.A.13C6342)