Senior Executive/Assistant Manager Procurement

Position: Senior Executive / Assistant Manager – Procurement

Department: Logistics & Procurement
Reports To: Manager Logistics & Procurement

Overall Job Responsibility

• Manage and execute end-to-end procurement activities to support the Company's operational and project requirements.
• Source, evaluate and negotiate with suppliers to achieve competitive pricing, quality, delivery and commercial terms.
• Monitor market trends, supplier performance, pricing movements and availability of materials, and provide recommendations to management.
• Manage procurement activities for raw materials, CAPEX, consumables, hardware, electrical items, equipment, services and other business requirements.
• Coordinate and manage the tender and quotation process, including sourcing, evaluation, negotiation and recommendation up to completion.
• Ensure procurement activities are conducted efficiently, transparently and in accordance with Company policies, procedures and approval requirements.
• Work closely with internal stakeholders, Finance, project teams, suppliers and vendors to ensure timely delivery of goods and services.

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Main Responsibilities

• Manage sourcing and procurement activities for raw materials, CAPEX, consumables, hardware materials, electrical items, equipment, services and other operational requirements.
• Identify, evaluate and develop suitable suppliers based on price, quality, delivery capability, capacity, reliability and overall commercial value.
• Obtain and analyse quotations, conduct price comparisons and prepare costing analysis, procurement recommendations and purchase orders for management approval.
• Lead the tender and quotation process, including preparation of RFQs/tender documents, supplier sourcing, bid evaluation, negotiation, recommendation and award.
• Negotiate with suppliers on pricing, payment terms, delivery schedules, warranties, contractual terms and other commercial conditions to achieve the Company's procurement objectives.
• Monitor market developments, commodity/material prices, supply availability and other relevant market conditions, and provide timely updates and recommendations to management.
• Ensure materials, equipment and supplies are procured and delivered according to the required specifications, quantity, quality and delivery schedule.
• Monitor supplier performance and follow up on issues relating to quality, delivery, pricing, documentation and service levels.
• Maintain and monitor procurement records, including supplier quotations, pricing, purchase orders, contracts, vendor information, procurement analysis and recommendations.
• Ensure appropriate purchase orders, contracts and commercial agreements are in place prior to the procurement of goods and services.
• Plan and execute purchase orders based on end-user requirements, demand forecasts and project schedules, while ensuring effective control of material inventory.
• Work closely with Finance and suppliers to ensure proper goods receipt, invoice verification and timely payment processing.
• Develop and maintain good working relationships with existing and potential suppliers to ensure continuity of supply and competitive procurement opportunities.
• Identify opportunities for cost savings, process improvements and procurement efficiency.
• Ensure procurement activities comply with the Company's policies, procedures, delegated authority and applicable regulatory requirements.
• Provide support to the Logistics & Procurement Manager on procurement strategies, supplier management and other procurement-related matters.
• Perform any other duties and responsibilities as assigned by the immediate superior or Senior Management from time to time.

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Compliance & Governance

To comply with:

• Code of Conduct of Rohas-Euco Group of Companies;
• Company's Safety & Health Policy;
• Company's ISO 14001:2015 requirements;
• Company's ISO 9001:2015 requirements; and
• All other applicable laws, rules, regulations, policies, directives and procedures of the Company, as may be amended or implemented from time to time.

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Qualification & Requirements

Education & Experience

• Bachelor's Degree/Diploma in Supply Chain Management, Procurement, Business Administration, Logistics or a related field.
• Minimum 5 years of relevant experience in procurement/purchasing, preferably in manufacturing, engineering, construction, utilities or a project-based environment.
• Experience in end-to-end procurement, sourcing, tender management and supplier negotiation.
• Experience in purchasing raw materials, CAPEX, consumables, hardware, electrical items, equipment and/or services will be an added advantage.
• Experience in commodities/material purchasing is an added advantage.
• Experience in managing suppliers and negotiating commercial terms, pricing and contractual conditions.
• Experience using ERP/procurement systems and Microsoft Office applications, particularly Excel.

Language

• Mandarin speaking is required to communicate effectively with Mandarin-speaking suppliers/vendors and business counterparts (China vendors).
• Good command of English and Bahasa Malaysia, both written and spoken.

Skills & Competencies

• Strong knowledge of procurement processes, sourcing strategies and supplier management.
• Good understanding of commercial terms, purchase contracts and general terms & conditions of sales.
• Strong negotiation, analytical and problem-solving skills.
• Good commercial awareness and ability to analyse pricing, cost and market trends.
• Highly organised, meticulous and detail-oriented.
• Proactive with strong follow-up and follow-through capabilities.
• Able to manage multiple procurement activities and meet tight deadlines.
• Strong interpersonal and communication skills with the ability to work effectively with internal stakeholders and external suppliers.
• Able to work independently with minimal supervision and demonstrate sound judgement in procurement decisions.
• A “think out of the box” mindset with a continuous improvement approach.
• High level of integrity, accountability and professionalism.