Senior Export and Import Executive

Senior Executive / Assistant Manager Export & Import (ExIm)

Position Summary

We are looking for an experienced Senior Executive / Assistant Manager – Export & Import to independently manage day-to-day Export & Import operations, documentation, Customs/DGFT compliance and coordination with CHA, Freight Forwarders, Shipping Lines, Transporters, Banks, Customers and internal departments.

The candidate should have strong hands-on experience in Export & Import documentation, Customs clearance, shipment coordination, regulatory compliance and post-shipment activities, with good follow-up and communication skills.

Key Responsibilities

1. Export & Import Operations

• Independently handle Export & Import shipments from order/shipment planning through Customs clearance, dispatch and post-shipment documentation.
• Coordinate with Factory, Warehouse, CHA, Freight Forwarders, Shipping Lines, Transporters, Banks and Customers for timely execution of shipments.
• Monitor shipment schedules, container movement, Customs clearance and delivery status.
• Coordinate import shipment arrival, Customs clearance and delivery to the factory.
• Ensure compliance with applicable DGFT, Customs, FEMA, RBI, GST and other relevant regulations.

2. Documentation & Compliance

Prepare, verify and maintain accurate Export & Import documentation, including:

• Pre-shipment and post-shipment documents.
• Commercial Invoice, Packing List, Shipping Bill, Bill of Entry and related documents.
• Certificate of Origin, Test Reports and Health Certificates, wherever applicable.
• Third Country / Merchant Trade documentation.
• ISF filing sheets for USA shipments.
• REX declarations and related DGFT submissions.
• Marine Insurance / export certificate details.
• PD Bond, ADC NOC Bond and Container Bond documentation.
• E-way Bills and release documents.
• Other documents required by customers, banks, Customs and regulatory authorities.

3. Customs & Logistics Coordination

• Coordinate with CHA / Customs for export and import clearance.
• Provide required documents and information to CHA within prescribed timelines.
• Follow up on Shipping Bills, Bills of Entry, Customs queries, examination, clearance and release.
• Coordinate with Freight Forwarders, Shipping Lines and Transporters for container placement and cargo movement.
• Track shipments and proactively follow up on delays or operational issues.

4. Banking & Post-Shipment Activities

• Coordinate with Banks for export-related documentation and submission of shipping documents.
• Monitor export documentation and follow up for completion / realization of export proceeds.
• Coordinate with Accounts / Finance for export realization and related documentation.
• Update Accounts regarding arrival and clearance of import shipments.

5. Records & MIS

• Maintain complete Export & Import records, both manually and electronically.
• Maintain Export / Import Registers, Order & Shipment Statements, shipment tracking records and other operational records.
• Prepare regular ExIm MIS and shipment status reports for management.
• Ensure proper filing and retrieval of documents for audit and compliance purposes.

Key Coordination

The candidate will regularly coordinate with:

Factory | Accounts & Finance | Sales / Commercial | CHA | Customs | Freight Forwarders | Shipping Lines | Transporters | Banks | DGFT / Regulatory Authorities | Overseas Customers / Agents

Required Skills & Competencies

• Strong practical knowledge of Export & Import documentation and procedures.
• Good knowledge of Customs clearance and CHA coordination.
• Working knowledge of DGFT procedures, Shipping Bills, Bills of Entry, REX, Certificate of Origin and E-way Bills.
• Understanding of Incoterms and export payment terms such as LC, DP, DA, Advance and Open Account.
• Knowledge of freight forwarding, containerization, marine insurance and international shipping processes.
• Good working knowledge of MS Excel, Word and email communication.
• Excellent communication, coordination and interpersonal skills.
• Strong attention to detail, follow-up and organizational ability.
• Good analytical and problem-solving skills.
• Ability to handle multiple shipments and meet strict timelines.
• Proactive approach with strong ownership and accountability.

Education & Experience

• Bachelor's degree in Commerce, International Trade, Logistics, Supply Chain or related field.
• 5–8 years of relevant hands-on experience in Export & Import operations.
• Experience in manufacturing / pharmaceutical / chemical / engineering or other export-oriented industries will be preferred.
• Practical experience in Export Documentation, Customs Clearance, CHA coordination, Freight Forwarding and Import Operations is essential.
• Candidates with only Export Sales / International Marketing experience, without hands-on ExIm operations experience, may not be suitable.

Ideal Candidate

Hands-on ExIm professional | Strong in Documentation | Compliance-oriented | Good Coordinator | Excellent Follow-up | Able to independently manage Export & Import shipments

Annual CTC: 7.00 – 8.00 Lacs