Senior Facilities Coordinator

About the role

We are looking for an experienced and proactive Senior Facilities Coordinator to oversee day-to-day facilities operations and ensure the workplace is well-maintained, safe and operating smoothly. The successful candidate will coordinate with vendors, contractors, building management and internal teams to resolve facilities-related matters promptly.

Key responsibilities:

• Oversee daily facilities and workplace operations.
• Coordinate preventive and corrective maintenance works.
• Liaise with contractors, vendors and building management on maintenance and repair matters.
• Attend to facilities-related requests, faults and service issues.
• Monitor and follow up on work orders, maintenance schedules and outstanding defects.
• Conduct regular inspections of office premises and common areas.
• Ensure office facilities, equipment and amenities are properly maintained.
• Manage vendor performance and ensure services are delivered according to requirements.
• Assist with office renovation, reinstatement and improvement projects when required.
• Maintain proper documentation, reports and records for facilities activities.
• Monitor inventory of office and facilities supplies.
• Ensure workplace safety, cleanliness and compliance with relevant requirements.
• Support emergency response and business continuity arrangements.
• Handle ad-hoc facilities and administrative duties as assigned.

Requirements:

• Minimum 2 years of relevant facilities management or workplace operations experience.
• Diploma or relevant qualification in Facilities Management, Building Services, Engineering or related field preferred.
• Good knowledge of building maintenance and facilities operations.
• Strong coordination, communication and problem-solving skills.
• Able to manage multiple vendors and tasks independently.
• Proactive, organized and service oriented.
• Good interpersonal skills with the ability to work with staff at all levels.
• Candidates with experience managing corporate offices or commercial buildings will have an added advantage.