Senior Facilities Coordinator

At Apleona, we are seeking an experienced Senior Facilities Coordinator to join our team, based at our client site in Dublin 15.

Working Pattern: Monday to Friday, 8:30 - 16:30

Main duties and responsibilities:

• Management of all planned preventative maintenance on all equipment as per the Plant CMMS system.
• Ensure all contractors and staff are H&S compliant, including managing and creating SOW documents.
• Define performance metrics and monitor performance against the strategy for different groups and revise/update strategies as appropriate for ExM deadlines
• Identify and analyse operational trends impacting the client site and present data
• Complete the monthly strategic review of financial operations and implement subsequent decisions.
• Maintain an internal 'Best Practice' regime and encourage continuous improvements.
• Lead and respond to all technical/non-technical queries to ensure conformance with the relevant SLA's.
• Deliver monthly and quarterly KPI reports for client and senior management.
• Carry out the daily checks on site; assist subcontractors to allow them to carry out their tasks, for example, signing in, work permits under EHS Client guidelines
• Assist in understanding SOPs and client writing procedures
• Understand Vendor Reporting and follow up on actions and responses
• Monitoring of all subcontractors and their associated services
• Ensuring all facilities activities and requests are tracked and resolved in a timely manner.
• Ensure feedback is provided to stakeholders on each issue.
• Manage Direct reports and the wider management team if cover is required is imperative

Qualifications and Experience

• Minimum of three years' experience in a leadership position in Facilities Management
• Ability to interact with all levels within the organisation and collaborate with multiple stakeholder departments.
• Knowledge in hard services field Fault Finding at a good Competency level
• High degree of judgement, initiative, and ingenuity to work independently is essential.
• Ability to lead Maintenance Technicians is necessary, as is vendor management
• High level of understanding & interaction with contracted personnel/reporting and follow-through for actions and responses
• Excellent organisational skills to work on multiple projects with competing ExM deadlines.
• Excellent customer service and communication skills
• Must appreciate the importance of taking ownership of certain functions as allocated to the role

We look forward to hearing from you!

IND1