Senior Facilities Executive

Responsibilities

1.     Must be able to work independently with minimum supervision.

2.     Must have a team player attitude and work amicably well with all levels of the organization.

3.     Must have hands-on experience with electrical and mechanical system(s).

4.     Must be able to prepare and implement emergency response procedure(s) for crises situations (i.e. fire).

5.     Knowledge of regulatory requirement(s) would be an added advantage.

6.     Must be willing to work extended hours and/or work during off-days/public-holidays if and when required to complete important tasks assigned.

7.     Carrying out planning, scheduling and deploying work responsibilities for facilities staff daily, weekly and monthly, quarterly and yearly.

8.     Ensuring that proper service/maintenance records are kept.

9.     Setting KPI (Key Performance Indicators) for facilities staff and monitoring their performance.

10. Providing supervision and support to facility permanent/contract staff where necessary to ensure that individual tasks are carried out with an acceptable level of quality, quantity within stipulated time.

11. Engaging with external contractors for specialized works.

12. Assigning projects to maintenance personnel and other staff on need to do basis to fulfil tasks that are not part of the regular responsibility.

13. Will be responsible for safety and security of the premises. Ensure that all visitors, contractors and occupiers adhere to site security, health, safety and environmental procedures and are compliant with appropriate regulations.

14. Raising purchase requisition for consumables used on a daily basis as discharged by the facilities department.

15. Checking delivery orders and to ensure that all goods and services have been provided in accordance to that which is stipulated in the contractor/supplier/service provider’s scope of work.

16. Monitoring and keeping track of weekly individual performance by means of carrying out site inspection and recording such observation in the observation form. This document will serve to provide feedback and discipline staff depending on their performance.

17. Highlighting to management the need for facility improvement either operational or capital expenditure.

18. Prepare yearly budget for the operations and maintenance of the facility.

19. Must be able to prepare proposal paper(s) in support of major operational and/or capital expenditures.

Requirement

1.     Diploma/Degree in facility management or engineering.

2.     Minimum experience of 10 years related to building maintenance and services.

3.     Certification in Facility Manager (CFM) or Facility Management Professional (FMP) would be an added advantage.

4.     Knowledge in Microsoft Excel, Word and Power Point is relevant.

We regret that Only Shortlisted Candidates will be contacted for an interview. We appreciate your interest in the position and thank you for your application.