(Senior) Facilities / Mailroom Officer

About the Role:

As a CBRE Senior Facilities / Mailroom

Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Manage mailroom operations, including sorting, logging, and distributing incoming mail, couriers, and packages to the appropriate departments and employees.
• Prepare, weigh, and process outgoing mail, courier shipments, and related shipping documentation in a timely and accurate manner.
• Maintain mailroom organization, stationery supplies, print station inventory, and ensure adequate stock levels for daily operations.
• Provide general office support, including scanning, photocopying, binding, filing, and data entry tasks as required.
• Coordinate office workspace and parking space allocation while supporting overall workplace operations and employee requests.
• Liaise with landlords, tenants, vendors, and service providers to coordinate maintenance activities, schedule repairs, and ensure compliance with established procedures and policies.
• Monitor and maintain work orders, vendor records, and departmental documentation, while independently resolving operational issues and supporting service quality through adherence to standardized procedures.

What You’ll Need:

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

Why CBRE?

When you join CBRE, you become part of the global lead in commercial real estate service and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.