Senior Facilities Manager

Responsible for overseeing and optimizing the facilities and infrastructure of an organization. This position involves managing various aspects of facility operations, maintenance, and improvement, ensuring a safe, functional and well-maintained environment for employees, customers, and stakeholders.

Key Responsibilities:

Facility Operations Management:

• Oversee the daily operations of the facility, ensuring all systems (HVAC, lighting, electrical, plumbing, etc.) are functioning effectively and efficiently.
• Develop and implement long-term maintenance strategies to preserve the physical environment and infrastructure.
• Manage the facility's energy use and sustainability initiatives.

Team Leadership and Supervision:

• Lead a team of facilities staff (maintenance workers, janitors, security personnel, etc.) and provide guidance and training.
• Ensure effective performance management, including hiring, training, performance evaluations, and managing personnel issues.

Budgeting and Financial Management:

• Develop and manage the facilities department budget, ensuring cost-effectiveness and adherence to financial targets.
• Procure necessary equipment and materials while maintaining budget control.
• Monitor and approve expenditures for repairs, upgrades, and other facility-related projects.

Health, Safety, and Compliance:

• Ensure compliance with health, safety, environmental, and legal regulations (OSHA, fire codes, etc.).
• Implement and enforce safety protocols and emergency response procedures.
• Manage risk assessments and disaster recovery plans for facilities.

Vendor and Contract Management:

• Manage relationships with external contractors, vendors, and service providers (e.g., cleaning services, security, waste management).
• Negotiate contracts and ensure that services are delivered according to agreed-upon standards and timelines.

Project Management:

• Lead and oversee facility-related projects, including space planning, office renovations, facility upgrades, and relocations.
• Ensure projects are completed on time, within budget, and according to quality standards.

Technology and Systems:

• Use facility management software to monitor and track operations, maintenance schedules, and work orders.
• Implement technology solutions to improve operational efficiency (e.g., building automation systems, security systems).

Sustainability Initiatives:

• Promote and manage green initiatives to reduce energy consumption, waste, and carbon footprint.
• Ensure the facility is in line with sustainability standards and certifications (e.g., LEED).

Stakeholder Collaboration:

• Liaise with senior management to understand the company’s needs and facility requirements.
• Maintain communication with tenants, employees, and other stakeholders to address facility-related concerns or issues.

Qualifications & Requirements:

Education:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field. Master's degree is a plus
• At least 10-15+ years of experience in facilities management, with a track record of progressively increasing responsibilities
• Strong leadership, communication, and interpersonal skills.
• Knowledge of building systems, maintenance procedures, and safety regulations.
• Excellent problem-solving abilities and project management skills.
• Proficient in facilities management software and Microsoft Office Suite.
• Financial management experience, including budgeting and cost control.
• Ability to handle multiple priorities in a fast-paced environment.