Senior Fund Administrator

About the role

An experienced and detail-oriented Fund Administrator to join a fund management team. The successful candidate will oversee and coordinate fund administration activities for Private Equity, hedge fund and Venture Capital funds, working closely with external fund administrators, auditors, legal advisers, banks and other professional service providers. This role requires strong organisational skills, attention to detail and the ability to review fund records and reports, monitor reporting timelines and ensure that fund administration activities are completed accurately and efficiently.

Key responsibilities

• Oversee external fund administrators and review fund accounting reports, capital account statements and fund records for accuracy and completeness.
• Monitor fund administration activities and ensure timely delivery of reports and other required deliverables.
• Review and coordinate investor reports, capital call notices, distribution notices and investor statements, where applicable.
• Maintain accurate investor records and monitor capital commitments, contributions and distributions.
• Liaise with external fund administrators, auditors, banks, legal advisers and other professional service providers.
• Coordinate annual audits, financial statement preparation and outstanding information requests, ensuring timely completion.
• Monitor fund cash movements, investment-related administrative records and supporting documentation.
• Coordinate relevant tax, statutory and regulatory reporting requirements with external advisers and service providers.
• Maintain proper fund documentation and support effective administrative procedures and internal controls.

About you

• Bachelor's degree in Accounting, Finance, Business Administration or a related discipline.
• At least 5 years of relevant experience in fund administration, fund operations or fund accounting.
• Experience in Private Equity or Venture Capital fund administration is strongly preferred.
• Familiarity with fund accounting reports, capital calls, distributions, investor records and fund documentation.
• Experience coordinating with external fund administrators, auditors and other professional service providers.
• Good knowledge of financial reporting and fund administration processes.
• Familiarity with Singapore fund-related regulatory and reporting requirements will be an advantage.
• Proficient in Microsoft Excel, with strong analytical, organisational and problem-solving skills.
• Detail-oriented, responsible and able to work independently while managing multiple deadlines.
• Good English written and verbal communication skills and the ability to coordinate effectively with multiple stakeholders. Ability to communicate in Mandarin.