Senior HR & Admin

Key Responsibilities

Human Resources

• Manage the full spectrum of HR functions including recruitment, onboarding, payroll, attendance, leave, employee relations, performance management, and exit processes.
• Handle end-to-end recruitment activities including manpower planning, candidate selection, and onboarding.
• Process monthly payroll, including salary, overtime, allowances, deductions, and statutory compliance (EPF, SOCSO, EIS, PCB, HRD Corp).
• Maintain employee records, employment contracts, HR documentation, and ensure confidentiality.
• Monitor attendance, leave, overtime, and ensure compliance with company policies.
• Handle employee relations matters including grievances, disciplinary issues, counselling, and staff welfare.
• Develop and maintain HR policies, SOPs, and Employee Handbook in compliance with Malaysian labour laws.
• Coordinate performance appraisal, salary review, training, and employee development programs.
• Prepare HR reports and provide HR support and recommendations to management.

Administration

• Manage daily office administration operations and ensure smooth workplace activities.
• Manage company licenses, permits, insurance, and regulatory documentation renewals.
• Coordinate staff business travel arrangements including flights, accommodation, transportation, visa applications, and travel claims.
• Oversee office facilities, company assets, equipment, stationery, and general office requirements
• Organizing company events, meetings, employee activities, and corporate functions.
• Monitor administrative expenses, purchasing activities, and office-related costs.
• Ensure a safe, organized, and comfortable working environment.

Team Support

• Supervise and guide the HR & Admin team to achieve departmental objectives.
• Promote teamwork, a positive work culture, and employee engagement across the company.
• Provide support to senior management on HR & Admin matters and business initiatives.

Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.
• Minimum 5 years of experience in HR and Administration functions.
• Knowledge and experience using SQL Payroll System is an added advantage.
• Strong knowledge of Malaysian employment laws, statutory requirements, and HR best practices.
• Good communication, interpersonal, and problem-solving skills.
• Able to work independently with minimal supervision and handle confidential information professionally.