Senior HR & Admin Executive

Job Summary

We are looking for a responsible and well-organized Senior HR & Admin Executive to support overall HR operations and daily administrative operations under the HR & Admin Department. The ideal candidate will assist in HR matters, office administration, and general administrative support to ensure smooth office and project operations.

Key Responsibilities

HR Management

• Responsible for the full spectrum of Human Resource function including payroll administrative, compensation & benefits, HR Policies and procedures.
• Maintain and update employee records and ensure compliance with company policies and labor laws.
• Manage employee leave, attendance, training records, and other related documentation.
• Prepare HR-related letters and correspondences.
• Provide HR support and guidance to employees on various employment matters.
• Develop and implement employee engagement programs, internal communication channels, and initiatives to foster a positive and inclusive work culture.
• Timely calculation of the overtime claim, monthly claims and all allowance claims as per the cut-off date.

Administrative Support

• Handle day-to-day office administration, including office cleanliness, facilities maintenance, stationery, pantry supplies, office equipment, and company assets.
• Coordinate with external vendors, suppliers, and service providers for office maintenance, repairs, and administrative services.
• Manage and maintain records for company assets, including laptops, office equipment, and other company properties.
• Assist in managing staff laptops and IT-related assets, including setup, handover, and coordination for troubleshooting when required.
• Manage, monitor, and maintain company vehicles, including road tax renewal, insurance, servicing schedules, and general vehicle administration.
• Handle administrative documentation such as service agreements, licenses, permits, insurance policies, and renewal tracking.
• Support site or project teams with administrative matters such as document submission, coordination, and record keeping (where applicable).
• Maintain proper filing systems (physical and digital) to ensure documents are organized, updated, and easily retrievable.
• Assist the HR & Admin Department with daily administrative coordination and ad-hoc duties as assigned by management.

Job Requirements

• Diploma or Certificate in Business Administration, Office Management, or related fields.
• Minimum 3 years of HR & Administrative experience (construction industry is an advantage).
• Able to work independently with good organizational and time-management skills.
• Basic computer skills (Microsoft Word, Excel, email).
• Responsible, detail-oriented, and willing to learn.
• Required fluent in Mandarin as this role requires liaising with Mandarin speaking suppliers and colleagues to complete daily tasks.