Senior HR & Admin Executive

Role Description

We are seeking an experienced Senior HR & Admin Executive to join our team. Reporting directly to the HR Manager, this role is key to maintaining seamless day-to-day HR operations, statutory compliance, and workforce support in a professional advisory setting.

Key Responsibilities

• Full-Spectrum HR Operations & Compliance: Drive day-to-day HR administrative operations, maintain HRIS record integrity, handle staff inquiries, prepare internal communications/memos, and support policy/SOP implementation in alignment with local labor laws.

• Payroll & Statutory Administration: Execute end-to-end monthly payroll processing, allowances, and claims while ensuring timely, accurate statutory submissions (EPF, SOCSO, EIS, PCB).

• End-to-End Talent Acquisition: Manage candidate sourcing, screening, interviews, reference checks, and hiring arrangements across job portals, social media, and professional networks.

• Employee Lifecycle & Onboarding: Coordinate onboarding, offboarding, exit documentation, and key lifecycle milestones, including probation evaluations, confirmation reviews, and annual performance appraisals.

• Benefits & Group Insurance Admin: Act as the primary liaison with insurance providers to administer employee group medical and coverage plans—managing timely enrolments, renewals, terminations, policy updates, and claims processing.

• Office & Facilities Administration: Oversee day-to-day office operations, facilities maintenance, utility management, vendor relationships, and office security/access arrangements.

• General Procurement & Asset Management: Handle the sourcing, inventory control, and replenishment of office supplies, corporate collateral, printing services, and company sundries.

• Corporate Compliance & Licensing: Monitor, track, and execute timely renewals for municipal business licenses, safety certifications, and corporate professional body memberships.

• Administrative & Financial Support: Manage petty cash disbursements, documentation lifecycle (filing, dispatch, and archiving), corporate travel logistics, and admin-related invoice processing.

• Culture, Engagement & HR Projects: Plan company events, coordinate welfare programs, compile management HR reports, and support HR system implementations or process improvements.

Qualifications

• Education: Relevant professional qualification in Human Resource, Business Administration, or a related discipline.

• Experience: Minimum 3 to 5 years of progressive, hands-on HR generalist experience. Experience in professional services or corporate consultancy environments is an added advantage.

• Language Proficiency: Good command of written and spoken English and Mandarin to effectively communicate with Mandarin-speaking stakeholders.

• Regulatory Knowledge: Solid working knowledge of Malaysian labor legislation (Employment Act 1955), statutory reporting guidelines, and local employment practices.

• Technical Proficiency: Hands-on experience with HRIS platforms and proficiency in Microsoft Office Suite.

• Core Competencies: High level of integrity handling confidential data, strong organizational and prioritization skills, high attention to detail, and excellent interpersonal abilities across all organizational levels.