Senior HR & Admin Executive

About the role

Oversees HR, statutory compliance and office administration in Bangkok, and supports the client employees we manage. Reports to the Country Manager and coordinates with regional HR and Finance teams.

Key responsibilities

HR Operations

• Manage the full employee lifecycle for our team and for client employees under our EOR, HR shared service and payroll services, including contracts, onboarding, records, leave, benefits and offboarding.
• Act as the HR point of contact for client employees and client HR teams.
• Administer group insurance and coordinate payroll inputs with the regional payroll team.

Statutory Compliance

• Prepare and submit monthly SSO, PND (1, 3, 53 and 1 Kor) and Provident Fund filings for PPBK and clients, accurately and on time.
• Coordinate visa and work permit applications and renewals with agents, and monitor expiry dates.
• Keep up to date with changes in Thai labour and statutory regulations.

Finance and Tax Administration

• Coordinate monthly with our external accountant, preparing supporting documents, bank statements and statutory forms, and resolving their queries.
• Issue receipts, maintain income records in Xero and match incoming payments to invoices.
• Prepare tax, statutory and vendor payment requests, including VAT, PND and withholding tax, with complete supporting documents for approval.
• Handle expense claims, reimbursements and petty cash.

Office and Company Administration

• Oversee daily office operations and manage vendors, including reviewing quotes.
• Manage the office lease, company insurance and company licence renewals.
• Maintain organised records and clear processes across all areas.

About you

• Ideally 3 to 5 years' experience in HR operations, HR and admin, or payroll. Strong candidates with more or less experience are encouraged to apply.
• Practical experience with Thai statutory filings, including SSO, PND and Provident Fund.
• Working knowledge of Thai tax documents, such as VAT, withholding tax, receipts and tax invoices.
• Fluency in Thai and English, with the ability to communicate HR and compliance matters clearly to an international audience.
• Experience managing vendors, agents and external service providers, including negotiating costs, and willingness to travel within Bangkok.
• A commercial mindset is a plus, with the option to support business development for our HR services and earn commission.
• HR outsourcing, EOR or payroll firm experience is an advantage; candidates from other client-facing, international environments are also welcome.

Personal Attributes

• Organised: plans ahead and manages competing deadlines calmly under pressure.
• Analytical: questions variances and verifies figures before acting.
• Proactive: anticipates needs and takes initiative.
• Dependable: delivers consistently and earns the trust of colleagues and clients.

About us

People Profilers is a regional human capital firm providing recruitment, Employer of Record (EOR), payroll and HR outsourcing services across Southeast Asia. www.peopleprofilers.com

Benefits

• 12 to 15 days of annual leave.
• Health insurance and phone allowance.
• Performance bonus and annual salary increment.
• Hybrid working and flexible hours.
• Annual overseas company trip and a birthday treat.
• Genuine ownership, regional exposure and a clear path to a leadership role as the business grows.