Senior HR Business Partner

This role functions as a strategic and trusted partner to stakeholders within ASMPT MALAYSIA SDN. BHD. (SMT Business Unit) providing proactive and timely human resource advice and support to management, employees and contractors across the entity. This role proactively diagnoses business challenges, delivers tailored HR solutions/ideas and fosters a culture of deep employee engagement and retention, ensuring robust governance, compliance with local labour regulations, related code of conducts and alignment with regional HR strategies. By driving efficiency and effectiveness, the role contributes directly to the company’s mission and objectives. The incumbent assists the Head of HR in strategy formulation and implementation in SMT Malaysia and is expected to work closely with the regional HR team.

HR Strategy

• Assists in HR strategy formulation and implementation in SMT Malaysia
• Strategic achievement of goals and objectives

Supervision

• Assists in supervising and mentoring junior HR team members
• Strong team morale and collaborations

Effective HR Business Partnering and Employee Relations

• Build strong relationships with internal and external stakeholders to provide HR advice

• Serve as the primary point of contact for employees’ HR-related inquiries, offering guidance and resolutions to various HR issues

• Support managers in handling employee performance and disciplinary actions, ensuring compliance with company policies and legal regulations

• Address employee grievances, concerns, and conflicts in a confidential and empathetic manner, while providing staff counselling and managing disciplinary inquiries and investigations across all job levels

Onboarding and Offboarding

• Collaborate with hiring managers to understand recruitment needs and assist in drafting job descriptions
• Ensure ATR submissions and approvals are completed prior to hiring
• Communicate vacancies to employees for applications and referrals through internal job postings
• Source and negotiate favourable terms with recruitment agencies, ensuring agreements are signed and maintained
• Review resumes and liaise with managers on shortlisting, interviewing, and candidate selection.
• Coordinate with recruitment agencies on candidate interviews and follow up on suitability
• Prepare compensation package proposals, ensuring internal and external equity, and obtain necessary management approvals before extending offers
• Negotiate compensation offers with candidates to reach mutual agreement
• Prepare employment agreements, secure management signatures, and follow up with candidates on agreement signing
• Arrange pre-employment medical screenings and follow up on medical feedback
• Prepare required documents for work pass applications for foreign hires
• Coordinate onboarding processes for new hires, conduct orientation sessions, and facilitate smooth integration into company culture
• Track probation reviews with managers, prepare, and issue confirmation letters
• Ensure proper exit processes and coordinate with payroll to ensure compliance with local tax regulations

HR Policies and Compliance

• Ensure compliance with relevant labour laws, company policies, and best practices, providing guidance to management and employees as needed
• Develop, update, and implement HR policies and procedures to align with organizational goals and industry standards

Benefits and Compensation

• Administer employee benefits programs, including health insurance and other perks
• Monitor market trends and participate in compensation surveys to ensure competitiveness of packages
• Compensation and benefits packages remain competitive and aligned with organizational goals and business needs

Training and Development

• Act as a facilitator for HPBM training sessions

Record-Keeping

• Maintain accurate and confidential HR records, including personnel files, employment contracts, and attendance records in both paper and electronic formats
• Implement and utilize HR technology systems to streamline HR processes and improve efficiency
• Verify employee data in HRIS to ensure accuracy of entries

HR Operations (SMT Malaysia Payroll Administration) and Legislative Compliance

• Oversee and responsible for SMT Malaysia payroll and being a checker on payroll instruction files before approval and submission to vendor/bank.
• Serve as backup for payroll administration when required
• Provide co-worker advice on monthly payroll, tax matters, and other statutory matters.

Annual HR Cycle

• Support system configuration and testing on all annual cycle processes
• Support performance management process (goal setting, appraisals, feedback sessions)
• Assist in identifying employee development areas and collaborate with managers on PDPs for top talents/high potentials
• Provide guidance to managers on performance assessment and increment recommendations in system
• Plan, organize and facilitate roundtables
• Prepare and issue merit increment/ add-on letters outside system (special cases like promotion with change in notice period, promotion in Grade but no change in job title)
• Draft and publish Promotion Announcements within SMT Malaysia (for AS05 & above)
• Support promotion nomination, performance review, roundtables, and MBO target collections/setting for contingent workers in Indonesia and Thailand (outside HR system)

Budgeting / Forecasting /Accrual

• Prepare annual budgeting and forecasting for Malaysia
• Provide budgeting information for Malaysia accountant
• Prepare year-end leave accrual for Malaysia
• Prepare long service accrual for Malaysia

RELEVANT EXPERIENCE

1. Minimum 6 – 10 years of relevant experience, preferably in a fast-paced and dynamic work environment
2. Knowledge of Malaysia payroll processes
3. Familiarity with local employment acts and related labour/employment legislation
4. Demonstrated ability in problem‑solving and conflict resolution
5. Strong numerical and analytical skills
6. Proficiency in Microsoft Office applications
7. Proficient in HRMS platforms such as Workday and other HR systems

REQUIRED CHARACTERISTICS & BEHAVIOURS

1. High level of trustworthiness and integrity
2. Good interpersonal and communication skills
3. Employee‑centric mindset, demonstrating empathy and fairness in decision-making.
4. Ability to prioritize tasks, manage multiple projects simultaneously, and consistently
5. meet deadlines
6. Proactive, self-motivated, and adaptable mindset with a strong sense of teamwork
7. Capable of working independently with minimal supervision