Senior HR Executive

We are looking for a dedicated and capable Senior HR Executive to join our dynamic F&B team. The ideal candidate is hands-on, able to work independently, and takes initiative in managing HR operations and resolving issues efficiently. You will play an important role in overseeing day-to-day HR activities and ensuring smooth workforce management across outlets and branches.

Key Responsibilities

1. Payroll & Attendance

• Manage and process monthly payroll accurately, including reviewing attendance, overtime, and allowances.
• Prepare incentives, bonuses, and maintain confirmation listings.
• Assist in coordinating performance appraisals and ensure all statutory contributions (EPF, SOCSO, EIS, HRDF, PCB) are compliant.
• Prepare payroll reports and summaries for management review.

2. Recruitment & Onboarding

• Manage end-to-end recruitment for outlet and HQ positions.
• Post job advertisements, screen resumes, arrange interviews, and prepare offer letters.
• Handle onboarding, induction, and documentation for new hires.
• Maintain an updated manpower listing and assist in manpower planning.

3. Foreign Worker Management

• Oversee foreign worker matters including recruitment, permit renewals, passports, medical (FOMEMA), and levy payments.
• Cross-check and update foreign worker documents on a weekly basis to ensure accuracy and compliance.
• Liaise with government departments (Immigration, JTK, KDN) and external agencies on all related matters.
• Monitor worker quotas, hostel arrangements, and welfare conditions.
• Assist foreign workers when required and ensure compliance with all regulations and company policies.

4. Employee Relations & Disciplinary

• Handle employee grievances, counselling, and disciplinary actions in a fair and consistent manner.
• Prepare reminder or warning letters and ensure proper documentation.
• Educate staff on company policies and code of conduct.
• Support initiatives to promote positive employee engagement and teamwork.

5. HR Administration

• Maintain and update employee personal files and HR records.
• Prepare HR letters, memos, and correspondence as required.
• Assist in HR audits and ensure data confidentiality.
• Coordinate with managers on HR-related matters and reporting.

6. Training & Development

• Identify staff training needs and coordinate internal/external training programs.
• Maintain training attendance and evaluation records.
• Support performance improvement and career development initiatives.

7. Employee Engagement & Welfare

• Plan and organize employee engagement and welfare activities (e.g. festive celebrations, company activities, appreciation events).
• Create an engaging and supportive work environment for all employees.
• Work closely with management to enhance employee satisfaction and retention.

8. Strategic HR planning

• Guide and mentor the HR team to ensure smooth and efficient daily operations.
• Support management in workforce planning, HR policy development, and continuous process improvement.
• Provide strategic advice and practical solutions on HR-related issues to management.
• Contribute to aligning HR strategies with overall business objectives to drive organizational growth.
• Perform any other ad hoc tasks or assignments as required by management.

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Requirements

• Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3-5 years of HR experience, preferably in the F&B or retail industry.
• Strong knowledge of Malaysian labour laws and statutory requirements.
• Experience in payroll, recruitment, training and foreign worker management.
• Good interpersonal, communication, and problem-solving skills.
• Able to work independently with minimal supervision.
• Experience in supervising a small HR team is an added advantage.
• Able to work efficiently in a fast-paced environment and meet tight deadlines.
• Applicants must possess own transport and willing to work in Taman Perindustrian Putra, Puchong (Nearby Taman Mas).

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Why Join Us:

• We offer a 5-day work week.
• We give out performance bonus yearly.
• Staff purchase with discounted rates, given to those who wish to purchase company products.
• Company-wide annual dinners will be held every year as employee recognition award celebrations.
• Provide training program to enhance employee skills.
• You will have plenty of opportunity to grow as a pioneer in our industry.
• We practice a vibrant & energetic office culture and provide engaging team-building activities.