Senior HR Executive

Job Summary
Responsible for executing HR functions covering recruitment, onboarding, employee records, probation and contract administration, training, employee recognition and statutory reporting. Ensure timely, accurate and compliant HR operations while maintaining confidentiality, professionalism and responsive service to employees and management.

Job Description

1. Recruitment & Onboarding

• Coordinate job postings, interviews, selection, reference checks and onboarding.
• Administer work pass applications, renewals and cancellations.
• Ensure fair hiring practices and accurate employment documentation.

1. HR Systems & Employee Records

• Update and maintain accurate employee records in HRMS.
• Ensure data integrity, confidentiality and PDPA compliance.

1. Probation, Confirmation & Contract Renewal

• Monitor and coordinate probation, confirmation, extensions and contract renewals.
• Ensure timely assessments, approvals and documentation.

1. Training & Employee Recognition

• Maintain training records, certifications and mandatory training status.
• Coordinate Long Service Awards and Allied Health Professional recognition programmes.

1. Reporting & Regulatory Compliance

• Prepare MOM surveys and other HR submissions.
• Ensure compliance with prevailing employment legislation, regulations and Hospital policies.

1. HR Support and Improvement

• Provide responsive HR support to employees and management.
• Follow through on assignments, resolve discrepancies and improve HR processes.

Job Specification

Qualifications & Experience

• Degree in Human Resource Management or related discipline with a HR major.
• IHRP certified
• Minimum 5 years of relevant HR experience, preferably in healthcare.
• Sound knowledge of Singapore employment legislation, fair employment practices, work pass regulations and PDPA.
• Proficient in Prosoft, Microsoft Office, and digital HR tools preferred.
• Awareness of AI applications in HR and responsible AI practices.

Personal Attributes

• Detail-oriented: Keen eye for accuracy and completeness.
• Action-oriented: Proactive, resourceful and execution-focused.
• Approachable: Responsive, helpful and personable.
• Organized: Able to prioritize and meet deadlines.
• Discreet: Maintains strict confidentiality and professional integrity.
• Compliance-conscious: Observes regulations, policies and procedures.
• Accountable: Takes ownership and follows through.
• Collaborative: Effective team player with good interpersonal skills.
• Adaptable: Flexible, receptive to change and continuous improvement.