Senior HR Executive

Konark Group is looking for a highly experienced, process-driven and result-oriented Head – HR Payroll, Statutory Compliance & Employee Administration to independently manage the complete employee payroll and statutory compliance functions across multiple projects and locations.

The selected candidate will be responsible for end-to-end ownership of the entire employee lifecycle, from onboarding and attendance to payroll processing, statutory payments, government compliances, employee grievances and full-and-final settlement.

This is a leadership and accountability-driven position requiring strong knowledge of Indian labour laws, government regulations, statutory obligations and payroll management for large, geographically distributed workforces.

The candidate must ensure 100% accuracy, timely payroll processing, statutory compliance, proper documentation and zero avoidable penalties.

Key Roles & Responsibilities

1. End-to-End Payroll Management

• Independently manage payroll processing for employees, contractual workers, field staff and management personnel across multiple locations.
• Ensure accurate salary calculations, attendance reconciliation, overtime, leave, deductions, incentives, arrears and reimbursements.
• Verify attendance records from biometric systems, GPS-based systems, muster rolls and project-level reports.
• Ensure timely salary disbursement through banking channels.
• Maintain payroll registers, wage sheets, salary structures and employee-wise records.
• Conduct monthly payroll audits and reconcile payroll expenses with the Finance Department.
• Implement controls to prevent duplicate employees, ghost employees, incorrect wages and unauthorized salary payments.
• Take complete ownership of payroll discrepancies and their timely resolution.

2. PF, ESIC and Statutory Compliance

• Ensure complete compliance with EPF, EPS, ESIC, Professional Tax, Labour Welfare Fund and applicable statutory obligations.
• Independently manage PF/ESIC registrations, employee UAN generation, KYC, nominations, transfers and exits.
• Prepare, verify and ensure timely submission of statutory returns, contributions and challans.
• Handle PF/ESIC inspections, departmental notices, assessments, inquiries and government correspondence.
• Maintain employee-wise and project-wise statutory compliance records.
• Ensure compliance with applicable minimum wages, overtime, bonus, gratuity, maternity benefits and other employee entitlements.
• Monitor changes in labour laws and implement required compliance updates.
• Ensure statutory compliance by subcontractors and manpower agencies wherever applicable.

3. Government and Labour Department Compliances

• Manage registrations, licences, renewals, returns and statutory records under applicable Central and State labour laws.
• Coordinate with Labour Commissioners, EPFO, ESIC, municipal authorities and other government departments.
• Handle labour inspections, audits, notices and compliance-related legal matters in coordination with management and legal advisers.
• Maintain project-wise compliance calendars and ensure that no statutory deadline is missed.
• Ensure compliance with applicable contract labour regulations, labour welfare requirements and government contract conditions.
• Ensure adherence to manpower-related tender conditions, municipal work orders and contractual obligations.

4. Complete Employee Lifecycle Management

• Oversee employee joining, documentation, appointment letters, identity verification, employment agreements and induction.
• Maintain accurate employee master databases and personnel files.
• Manage transfers, promotions, increments, employee exits and full-and-final settlements.
• Ensure proper employee documentation, including bank details, Aadhaar, PAN, nominations and statutory registrations.
• Monitor absenteeism, unauthorized absence, disciplinary matters and employee grievances.
• Coordinate with project managers to ensure employee records are continuously updated.
• Establish standardized employee administration procedures across all company locations.

5. Labour Management & Employee Compliance

• Ensure employees follow company policies, attendance systems, reporting requirements and workplace discipline.
• Handle employee grievances, wage disputes, labour complaints and statutory benefit-related issues.
• Ensure compliance with employee welfare, workplace safety and applicable employment regulations.
• Monitor contractual manpower deployment against sanctioned project requirements.
• Support management in handling labour-related disputes and disciplinary proceedings through lawful procedures.
• Ensure timely resolution of employee-related issues without disrupting project operations.

6. HR Systems, MIS & Internal Controls

• Develop and implement standardized payroll and statutory compliance SOPs.
• Introduce automation and digital controls for attendance, payroll, employee records and statutory tracking.
• Prepare monthly dashboards covering headcount, manpower cost, PF/ESIC liabilities, compliance status, overtime and employee attrition.
• Conduct periodic project-level HR and payroll audits.
• Establish maker-checker controls and approval workflows for payroll processing.
• Maintain accurate project-wise manpower deployment and payroll cost analysis.
• Identify compliance gaps, financial leakages and operational risks, and implement corrective measures.

7. Team Leadership & Accountability

• Lead the payroll, HR operations and statutory compliance teams across multiple project locations.
• Supervise site HR executives, payroll officers and compliance personnel.
• Define clear KRAs, reporting structures, responsibilities and deadlines.
• Ensure coordination between HR, Accounts, Finance, Operations and Project Management.
• Take ownership of departmental performance, compliance accuracy and timely reporting to senior management.

Candidate Requirements

• Graduate or postgraduate in HR, Commerce, Finance, Labour Laws or related disciplines.
• MBA in HR, MSW, LLB or relevant professional qualification preferred.
• Minimum 10–15 years of experience in payroll, labour compliance and HR operations, including at least 5 years in a managerial or leadership role.
• Strong practical knowledge of PF, ESIC, minimum wages, labour regulations and statutory filings.
• Proven experience managing payroll for 1,000+ employees, preferably across multiple locations.
• Experience in solid waste management, infrastructure, facility management, housekeeping, logistics, construction or other manpower-intensive industries strongly preferred.
• Proficiency in Advanced Excel, payroll software, HRMS and government compliance portals.
• Demonstrated experience handling statutory inspections, departmental notices and labour audits.
• Strong analytical, documentation, problem-solving and team management skills.

Pay: ₹15,000.00 - ₹41,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person