Senior HR Executive cum Admin

Please read before proceed further:

• This role follows the Australian public holiday. You are required to work on Malaysian public holiday and you will be compensated for these days with additional annual leave.
• This is full onsite role.
• Your working hours starts at 7.00am and ends between 4.00pm to 5.00pm
• Please note that this opportunity is only for Malaysian candidates and only shortlisted candidates will be contacted.

Our Customer

Our client is an award winning Australian financial services company providing brokerage platforms, trading services, and clearing and settlement infrastructure to both retail and institutional clients. As part of a broader financial services group, the company powers a range of white-label trading platforms, including one of Australia’s leading online trading platforms, while also supporting backend market operations.

Role Summary

The Senior HR Executive cum Office Administrator is responsible for supporting the KL office’s human resources and administration operations across multiple HR functions and office administration. This includes assisting with the management of the full employee lifecycle, ensuring compliance with local labor laws, and coordinating closely with the HR Coordinator and Office Coordinator. The role supports a team of 150+ employees and plays a key part in fostering a positive workplace culture through employee engagement, wellness, and learning initiatives. The executive collaborates closely with the HR Executive cum Office Administrator and Office Coordinator Executive to organize office activities and provide backup support for vendor and office administration tasks.

HR Operational Support

• Assist with onboarding logistics and new hire administration
• Preparation of HR documentation and record-keeping
• Respond to routine HR-related queries under guidance of KL Management
• Perform leave tracking and HR data updates
• Assist with probationer and staff performance tracking, documentation and record-keeping
• Provide backup support for vendor management and general office administration.
• Jointly handle payment administration and recordkeeping for KL office expense
• Collaborate with the Office & Engagement Executive to plan and execute employee engagement and wellness initiatives.
• Support internal communication efforts to enhance employee experience and culture.
• Support initiatives to improve employee morale and workplace culture.
• Collaborate with management to develop and execute HR initiatives aligned with organisational goals, such as employee engagement and cultural transformation.

Office Administration Support

• Manage office supplies, inventory, and logistics.
• Coordinate vendors, service scheduling, payments, and agreements.
• Process staff reimbursements and track office-related expenses.
• Maintain office records, documentation, and periodic data updates.
• Coordinate office repairs, renovations, and space planning.
• Support travel arrangements and event logistics.
• Ensure compliance with office policies and health and safety standards.
• Assist with SLA data updates for departments such as Back Office and Customer Service.

Skills & Experience Required

• 4-5 years’ experience in a Human Resources or HR cum Admin role.
• A degree or recognized certificate in Human Resources Function or related disciplines.
• Strong knowledge of Malaysian employment laws and HR best practices.
• Experience in coordinating or supporting training and development programs.
• Excellent communication skills in English (written and spoken).
• Detail-oriented, well-organized, and able to handle confidential information professionally.
• Proficient with Microsoft Office products such as MS Excel, Outlook; experience with HR systems such as WorkDay and JustLogin is a plus.
• Collaborative team player with a positive attitude and a passion for people development.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.