Senior Human Resource Executive

We are seeking a proactive and detail-oriented Senior HR Executive to support the day-to-day Human Resources operations of the Company. The role will be responsible for payroll administration, statutory compliance, HRMS management, employee lifecycle administration, internal HR communications, and other general HR operational support to ensure smooth and efficient HR service delivery.

The ideal candidate should possess strong knowledge of Malaysian employment legislation, payroll processes, statutory requirements, and HR administration while maintaining a high level of accuracy, confidentiality, and professionalism.

Job Responsibilities

1. Payroll Processing & Administration

• Perform monthly payroll calculations and processing accurately, ensuring timely salary disbursement.
• Verify payroll-related data including salary adjustments, allowances, overtime, commissions, incentive, deductions, and other payroll variables.
• Prepare payroll reports and maintain accurate payroll records and supporting documentation.
• Support payroll audits and ensure compliance with company policies, statutory requirements, and payroll governance standards.

2. Statutory Compliance & Government Reporting

• Prepare and submit statutory contributions including EPF, SOCSO, EIS, PCB, and other mandatory requirements within stipulated deadlines.
• Prepare and coordinate government-related submissions such as Form E, EA Forms and other employment-related reports.
• Maintain proper statutory records, documentation, and audit trails for verification and compliance purposes.
• Liaise with relevant government agencies and authorities on HR-related compliance matters when required.

3. HRMS Administration & Data Management

• Administer and maintain the HRMS, ensuring employee records and system data are accurate, complete, and up to date.
• Manage HRMS system configurations, system updates, system settings and user access administration.
• Liaise with HRMS service providers and internal stakeholders to resolve system-related issues and improve system effectiveness.
• Generate HR reports, employee data analytics, and system reports while supporting HR digitalization and system enhancement initiatives.

4. Internal Communications

• Draft, review and circulate HR announcements, memos, notices, policies and internal communications.
• Ensure timely and effective communication of HR policies, procedures, employee benefits, and organizational updates.
• Ensure consistency and professionalism in all HR communications and documentations.

5. HR Operational Support

• Provide operational and administrative support to the Head of Department on HR projects, initiatives, and departmental activities.
• Coordinate cross-functional HR activities to ensure smooth implementation of HR programes and initiatives.
• Undertake any other duties and ad-hoc assignments as assigned by Management from time to time.

Job Requirements

• Bachelor's Degree or Professional Qualification in Human Resource Management, Business Administration, Management or related disciplines.
• Minimum 2 - 3 years of relevant HR experience, preferably in payroll, HR operations or HR generalist functions.
• Strong knowledge of Malaysian Employment Act, Industrial Relations, EPF, SOCSO, EIS, PCB and other statutory requirements.
• Hands-on experience in payroll processing and HRMS administration. Proficient in Microsoft Excel and HR reporting.
• Good written and verbal communication skills in Mandarin, English and Bahasa Malaysia.
• Strong attention to detail, analytical skills and ability to handle confidential information.
• Able to work independently while collaborating effectively with internal stakeholders.

Work Location: In person