Senior Human Resource Executive/ Human Resource Executive - Generalist

HR Operations & Compliance

• Serve as main point of contact for government agencies on HR matters, including queries, visits, audits, and inspections.
• Ensure full compliance with statutory requirements including LHDN, KWSP, SOCSO, ZAKAT, and other payroll-related submissions.
• Manage new joiner registrations and resignee notifications with relevant government bodies.
• Handle statutory submissions including EA Forms, Borang E, and other required reports accurately and on time.
• Issue internal HR memos related to regulatory updates, policy changes, and government announcements.
• Stay updated with labour laws and ensure continuous compliance within the organization.

Payroll & Benefits Administration

• Ensure monthly payroll is processed accurately and on time in compliance with statutory requirements.
• Handle employee claims, allowances, and related payments according to company policies.
• Manage employee benefits including medical, insurance, and related updates, including prorated adjustments.

HR Information & Reporting

• Maintain accurate HR data updates including new joiners, resignations, staff movements, and employee information changes.
• Prepare and submit monthly and ad-hoc HR reports within deadlines.
• Manage staff movement documentation including promotions, transfers, secondments, re-designations, and confirmation letters.

Recruitment & Onboarding

• Support recruitment activities including job postings, sourcing, and interview coordination when required.
• Support onboarding processes including documentation, orientation, and induction.

Employee Lifecycle Management

• Maintain accurate attendance and leave records.
• Manage employee exit process including exit interviews and full documentation.
• Coordinate with internal departments and government agencies to ensure smooth and compliant offboarding.

Employee Relations & Engagement

• Handle employee relations matters including disciplinary issues, grievances, and conflict resolution.
• Support performance management and employee conduct monitoring.
• Support Group ER activities and maintain strong working relationships with department heads and managers.

Training & Development

• Coordinate training and development initiatives to enhance employee capability.
• Support continuous improvement of HR SOPs, processes, and systems.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 2 years of working experience in HR operations, payroll, or generalist HR role.
• Have knowledge of Malaysian employment laws, statutory requirements (LHDN, KWSP, SOCSO, ZAKAT), and payroll processes.
• Hands-on experience in HR operations, employee relations, and HR administration.
• Good communication and interpersonal skills with ability to handle employees at all levels.
• Strong attention to detail, organized, and able to manage multiple tasks under tight deadlines.
• Proficient in Microsoft Office (Excel, Word, Outlook) and HR systems.
• Able to work independently with minimal supervision.
• High level of integrity, confidentiality, and professionalism.