Senior Human Resource Executive (Off role)

Role & responsibilities

1. Time Office & Attendance Management

• Maintain employee attendance records through biometric and attendance management systems.
• Monitor shift schedules, weekly offs, overtime, and leave records.
• Ensure accurate attendance data for payroll processing.
• Coordinate with department heads for attendance regularization and approvals.
• Generate and submit monthly attendance reports.

2. Payroll Processing

• Process monthly payroll ensuring accuracy and timeliness.
• Validate attendance, leave data, overtime, incentives, reimbursements, and deductions.
• Coordinate with payroll vendors and finance team for salary disbursement.
• Prepare payroll reports, MIS, and reconciliation statements.
• Handle employee payroll-related queries and resolve discrepancies.

3. Full & Final Settlement (F&F)

• Process employee separation and clearance formalities.
• Prepare and calculate Full & Final Settlements including notice pay, leave encashment, gratuity, recoveries, and dues.
• Ensure timely issuance of relieving letters, experience letters, and settlement statements.
• Maintain exit documentation and records.

4. Contract Labour Management

• Manage attendance and deployment of contract workforce.
• Coordinate with contractors for manpower requirements and statutory compliance.
• Verify contractor wage registers, attendance records, and payment proofs.
• Ensure compliance with Contract Labour laws and company policies.
• Monitor contractor invoices and certification processes.

5. PF & ESIC Compliance

• Manage EPF and ESIC registration, additions, deletions, and corrections.
• Prepare and upload PF and ESIC challans within statutory timelines.
• File monthly and annual PF/ESIC returns.
• Handle employee PF transfers, withdrawals, UAN activation, and KYC updates.
• Coordinate with government authorities and consultants regarding statutory matters.

6. Statutory Compliance

• Ensure compliance with Labour Laws, Shops & Establishments Act, Minimum Wages Act, Payment of Wages Act, CLRA Act, and other applicable regulations.
• Maintain statutory registers and records.
• Support internal and external audits related to HR and compliance.
• Prepare compliance reports and submit required documentation.

7. HR Operations & Employee Data Management

• Maintain employee master database and personnel files.
• Process employee onboarding and documentation.
• Generate HR MIS reports and analytics.
• Support policy implementation and HR process improvements.