Senior Human Resources & Admin Executive

Key Responsibilities:

Recruitment & Onboarding

• Implement and oversee the full recruitment cycle, including job postings, candidate sourcing, pre-screening, and interview coordination.
• Monitor and assist newly hired employees with probation reviews and evaluations.
• Employee Lifecycle Management
• Manage employee confirmation, termination, and contract renewals.
• Handle disciplinary matters, staff counseling, grievance management, and employee relations in compliance with Malaysian Labour Law.

Payroll & Attendance Management

• Oversee payroll functions, including attendance tracking, leave management, and payroll processing for office and foreign workers.
• Ensure accurate processing of allowances, overtime claims, and SOCSO contributions for foreign workers.

Foreign Worker Administration

• Manage foreign worker-related matters such as FOMEMA medical check-ups, permit renewals, and hostel arrangements.
• Liaise with relevant regulatory bodies to ensure compliance with legal requirements.

Training & Development

• Identify training needs and coordinate employee learning and development programs.

Compliance & Governance

• Ensure company adherence to employment laws, immigration regulations, and internal policies.
• Track regulatory changes and implement necessary policy or process updates.

HR Administration & Reporting

• Maintain and update employee records, including personal information and HR documentation.
• Prepare HR-related reports with accuracy and timeliness.
• Assist in internal and external audits related to HR functions.

Office Administration

• Oversee office operations, including utility payments and procurement of office supplies.
• Support ad-hoc HR and administrative tasks as required.
• To assist in internal and external audit.
• To undertake any ad-hoc tasks/ projects pertaining to HR and administrative duties as and when required.

Qualifications:

• Possessed a bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR and office administration roles.
• Strong knowledge of labour laws and HR best practices.
• Minimum 5 years’ experience needed
• Able to Proficiency in HR software HR 2000.
• Excellent verbal and written communication skills in Mandarin, English and Bahasa Malaysia.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Ability to interact professionally with all levels of staff and external contacts.
• High level of accuracy and attention to detail in all tasks.