Senior Human Resources Executive

Job Responsibilities

Payroll Operations

• Process monthly payroll accurately and within the stipulated timeline for all assigned entities.

• Maintain and update employee payroll records, salary changes, allowances, deductions, and statutory information.

• Process new joiners, resignations, unpaid leave, overtime, replacement leave, commissions, incentives, and other payroll-related adjustments.

• Verify payroll inputs received from HR, Operations, and Finance.

• Generate payroll reports, bank transfer files, payslips, and management summaries.

• Perform payroll reconciliation and ensure accuracy before payroll finalization.

Statutory & Compliance

• Prepare and process EPF, SOCSO, EIS, and PCB submissions and ensure timely compliance.

• Handle employee statutory registrations, updates, and terminations.

• Prepare year-end payroll documents including EA forms and related payroll schedules.

• Liaise with statutory authorities and respond to payroll-related queries when required.

HR Operations Support

• Maintain employee master data and ensure records are accurate and up to date.

• Support leave, attendance, and claims administration and ensure proper documentation.

• Assist in tracking probation, confirmation, transfers, salary revisions, and employee movements.

• Prepare HR operational reports and manpower-related statistics as requested by management.

• Support HR audits and documentation reviews.

Systems & Process Management

• Maintain payroll and HR system data integrity.

• Support payroll system setup, updates, testing, and process improvements.

• Ensure proper filing, confidentiality, and security of payroll and employee information.

• Document payroll and HR operational procedures and maintain updated SOPs.

Coordination & Support

• Work closely with inter-department on payroll and employee matters.

• Follow up on missing or incomplete payroll documents and approvals.

• Provide professional support to employees regarding payroll and statutory matters.

• Perform any other HR operational duties assigned by the HR Manager from time to time.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.

• Minimum 3–5 years of experience in payroll and HR operations.

• Hands-on experience with payroll systems (preferably SQL Payroll or similar systems).

• Good knowledge of Malaysian payroll practices and statutory requirements (EPF, SOCSO, EIS, PCB).

• Proficient in Microsoft Excel and HR/payroll systems.

• Strong attention to detail and numerical accuracy.

• Able to handle confidential information with a high level of integrity.

• Good communication and coordination skills.

• Able to work independently and meet tight payroll deadlines.