Senior Human Resources Executive

Key Responsibilities

HR Operations

• Manage the full employee lifecycle, including onboarding, confirmation, transfers, resignations, and offboarding.
• Prepare and issue HR documents such as Offer Letters, Employment Contracts, Confirmation Letters, Promotion Letters, Warning Letters, and other employment-related documentation.
• Ensure all HR records are accurate, confidential, and updated in internal HR databases and Excel trackers.
• Maintain employee personal files and ensure compliance with company policies and statutory requirements.

Employee Relations

• Handle employee grievances, disciplinary matters, counselling sessions, and Performance Improvement Plan (PIP) processes.
• Provide guidance to employees and managers on HR policies and employment matters.
• Ensure HR practices comply with the Employment Act 1955 and other Malaysian labour regulations.

Payroll & Benefits

• Coordinate monthly payroll preparation and verify attendance, leave records, overtime, allowances, and salary adjustments.
• Administer employee insurance policies, including renewals and claims coordination.
• Liaise with payroll vendors and relevant government agencies when necessary.

HR Administration

• Maintain and update HR Standard Operating Procedures (SOPs).
• Generate HR reports and employee data using Microsoft Excel.
• Ensure HR documentation is properly organized and audited.

General Administration

• Assist in office administrative duties including processing invoices such as TNB, water bills, and other operational expenses.
• Coordinate with vendors and service providers regarding office administration matters.

Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, or related discipline.
• Minimum 4–6 years of HR Operation / Generalist experience.
• Strong understanding of Malaysian Employment Act, Labour Law, disciplinary procedures, and PIP management.
• Hands-on experience in payroll processing and employee insurance administration.
• Experience handling onboarding, offboarding, and employment documentation.
• Strong Microsoft Excel skills.
• Excellent organizational and interpersonal skills.
• Able to handle confidential information professionally.