Senior Human Resources Officer

About the role

The Senior Human Resources Officer is responsible for managing human resources administration, clerical work, government documentation, and coordination with external agencies to ensure the company's operations are conducted correctly, completely, and on schedule. This includes overseeing the renewal of licenses, insurance, taxes, safety documentation, and employee benefits.

Key responsibilities

• Process social security registrations, notifications of entry and exit, and updates to insured person information; prepare, verify, and maintain complete and current employee documentation
• Coordinate employee benefits and welfare; manage renewal and coordination of group insurance; provide guidance to employees on regulations, rules, and benefits; prepare human resources reports as assigned
• Prepare, renew, and track work permits, visas, and related documents for foreign employees; process 90-day reporting and track schedules systematically; coordinate with immigration, labor ministry, and employment offices
• Manage and coordinate tax documentation, land and property taxes, and other business-related taxes; oversee factory operation licenses (Form 4) and related documents; handle personal vehicle transport documents and vehicle licenses
• Manage licenses for health-hazardous operations and coordinate with public health or local authorities; maintain a register of licenses, taxes, and government documents with expiration tracking and payment schedules
• Maintain and organize safety, occupational health, and workplace environment documentation; coordinate fire safety training and evacuation drills according to legal or company requirements; prepare and submit reports to the Department of Labor Protection and Welfare
• Verify and track renewal of company fire insurance; manage employee group insurance renewal and coordination; oversee vehicle tax, vehicle insurance, and related documentation; verify expiration dates, coverage, premiums, and policy conditions
• Process insurance claims such as vehicle, fire, property, and other insurance types; compile claim documentation, track results, and report status to supervisor
• Maintain records of company vehicles including tax, insurance, and maintenance history; coordinate vehicle maintenance and repairs; schedule appointments, track results, verify expenses before approval; coordinate accident and insurance claim procedures
• Order meals and office supplies weekly with verification of quantity, items, and costs; survey and purchase office equipment and household supplies; control stock, disbursement, and storage of office materials; compare prices, prepare purchase requests, and coordinate with vendors
• Verify quotations, delivery notes, invoices, and payment documentation; coordinate with accounting on budget allocation and expense payment; assess vendor quality, pricing, and service
• Prepare a calendar of document, license, tax, and insurance renewal dates and government reporting deadlines; establish advance alert systems to prevent document expiration or late reporting; maintain both physical and electronic document files for retrieval and verification; prepare weekly and monthly status reports for supervisor
• Perform other duties as assigned by supervisor

About you

• Bachelor's degree in Human Resources Management, Business Administration, Public Administration, Management, or related field
• 3-5 years of experience in human resources and clerical work
• Experience managing foreign employee documentation, visas, work permits, and 90-day reporting
• Knowledge of social security, labor law, government documentation, and business licenses
• Proficiency in Microsoft Office, particularly Word and Excel
• Skills in document control register preparation and expiration date tracking systems
• Attention to detail, high responsibility, and ability to maintain company and employee confidentiality
• Coordination, negotiation, and problem-solving skills
• Ability to travel to government agencies, insurance companies, service centers, and related locations
• Planning and time management skills to handle multiple deadline-driven tasks
• Problem-solving ability to track and resolve urgent document or administrative issues
• Ability to properly manage personal data, salary, benefits, and important documents
• Leadership capability to provide guidance, verify work, and coordinate with operational staff
• Experience with factory operations, Form 4 documentation, safety documentation, and government agency coordination is a plus
• Valid driver's license and driving ability is a plus

About us

J. Vincent (Thailand) Limited is seeking a Senior Human Resources Officer to manage human resources administration, clerical work, and government documentation coordination to ensure the company's operations are conducted correctly, completely, and on schedule.