Senior Manager - Administration

Job highlights

• Proven experience in coordination and managing relationships with Internal stakeholders and external vendors
• Minimum of 15 years of experience in administration,facility management,procurement,and logistics management
• Proven experience in handling large-scale office relocations or infrastructure transitions is a plus

About the role

The Senior Manager, Administration will oversee all administrative functions at ISDM, including facility management, procurement, logistics, managing administration budget & finances, and official travel management. They will also provide oversight for organization-wide events in coordination with various departments. Additionally, will also take up the project of transition to the new campus, ensuring seamless logistics, infrastructure setup, and operational continuity.

Key Responsibilities:

Facility and Infrastructure Management

• Oversee the maintenance, security, and upkeep of office facilities and infrastructure.
• Ensure compliance with safety, regulatory, and legal requirements for the ISDM Campus.
• Manage vendor relationships for facility-related services.

Procurement and Logistics

• Develop and implement procurement policies and procedures for efficient purchasing.
• Oversee procurement of office supplies, equipment, and services while ensuring cost-effectiveness.
• Manage logistics, including inventory control, asset management, and vendor coordination.
• Provide logistical and administrative support for organization-wide events in coordination with relevant departments.

New Campus Transition and Setup

• Lead the transition to the new campus, overseeing logistics, infrastructure readiness, and operational setup.
• Ensure minimal disruption to ongoing operations during the move.
• Coordinate with external vendors, contractors, and internal teams for a smooth transition.

Administration Budget and Finance Management

• Plan, monitor, and manage the administration budget to ensure cost efficiency.
• Track and control operational expenses related to administration, procurement, and logistics.
• Manage the Annual Operating Plan for the Administration team.

Official Travel Management

• Oversee the management official travel arrangements for ISDM through MyBiz (Travel Portal), ensuring cost-effective, financial alignment and smooth execution.
• Provide an oversight on the management of the Travel arrangements for the guest faculty or other guests in coordination with the respective departments.

Cross-Departmental Coordination

• Collaborate with internal stakeholders to ensure seamless administrative support for various functions.
• Streamline policies and processes for better operational efficiency across departments.

Education & Qualifications Details:

• Master s degree in Business Administration, Facilities Management, Operations, or a related field.
• Minimum of 15 years of experience in administration, facility management, procurement, and logistics management.
• Proven experience in coordination and managing relationships with Internal stakeholders and external vendors.
• Expertise in managing budgets, vendor negotiations, and operational processes.
• Proven experience in handling large-scale office relocations or infrastructure transitions is a plus.
• Experience working in the education institutions and students administration requirements
• Strong leadership, problem-solving, and organizational skills with the ability to manage cross-functional teams.
• Exceptional communication skills, both written and verbal, with the ability to collaborate with leaders, staff and students.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Strategic thinking and creativity in developing policies, processes and administrative compliances.