Senior Manager

Job Title : Manager / Senior Manager

Department : Administration and Procurement

Reporting : CFO

Core Responsibilities:

General Administration, Procurement & Travel Management

• Monitor the overall functioning of the General Administration, Procurement and Travel processes, identifying improvement areas and implementing adequate measures to maximize stakeholder satisfaction level.
• Overviewing all the repair/ maintenance projects of the office which includes electrical, architectural, civil, carpentry activities, house keeping, security etc. Further assisting in framing the outline of execution of work to be done, allocating vendor, planning the work schedule, follow up with vendor, task assessment, ensuring the completion within timeline and providing for invoices as per the requirements of the finance team.
• Addressing the escalations from Management & zones / branches / departments.
• Leading & Assisting the Team with the solution to their problems along with the required approvals.

Real Estate - New Office Set up, Lease Renewal and Handover

• Understanding the business requirements & engaging the IPC for sourcing the properties
• Analyzing & evaluation the list of the properties provided by the IPC as per CCAI standard.
• Property inspection to review the strengths and shortcomings of the property.
• Intimation to the Head office team and seeking approval as per SOP
• Completing all legal requirements & handover in a ready to move in state.
• Execution for the renewal/extension /termination of the lease agreements of various locations within timelines.
• Ensuring proper process & approvals for Interior fit out works & refurbishments.

Compliance Audits, Shop License Renewal / Insurance

• Managing all internal & external, ISO, HO audits.
• Liaising with government authorities, licenses department, local police authorities etc. For smooth and seamless compliance with required statutory and legal requirement across all locations
• Possess knowledge of legal documentation, drafting & vetting compliance, and diligence issues
• Ensure compliance with health and safety standards and industry codes.
• Overviewing Asset Insurance, timely tagging, and renewal & Maintaining tracker for renewal.

Key Performance Indicators:

• Administrative Support & TAT Adherence.
• Closing of all withheld issues and escalations within timeline.
• Assisting in handling the festival celebrations, occasions, and events indoor and outdoor

.Qualification and Skill Sets:

• Candidates with post graduation / graduation degree, work experience of 7+ years working within industry and facility management.
• Excellent communications skills, verbal & written.
• Excellent command over MS office.
• Candidate with certification in administration & facility management, EHS, First Aider and fire safety will be preferred.