Senior Manager (Event Management & Procurement)

Job Title: Senior Manager (Event Management & Procurement)

Experience Required: 8 - 10 years

Summary: We are seeking a highly experienced Senior Manager to lead our Events and Procurement functions. The ideal candidate will be an expert in organizing large-scale events from concept to execution, while simultaneously managing the complete procurement lifecycle in a government setting. This strategic role requires exceptional skills in budget management, vendor negotiation, and adherence to official protocols, ensuring all events are both impactful and executed with financial and procedural integrity.

Responsibilities:

• Planning and Coordination: Developing event concepts, themes, and timelines.
• Budgeting and Finance: Managing event budgets, tracking expenses, and ensuring cost-effective execution.
• Vendor Management: Negotiating contracts with vendors, suppliers, and service providers.
• Logistics and Operations: Overseeing venue selection, event setup, logistics, teardown, catering, and transportation.
• Client Communication: Working closely with clients to understand their needs and expectations.
• Event Execution: Ensuring smooth event operations, managing staff and volunteers, and addressing issues as they arise.
• Evaluation and Reporting: Monitoring event performance, gathering feedback, and making recommendations for improvement.
• Marketing and Promotion: Collaborating with marketing and sales teams to promote events.
• Risk Management: Identifying potential risks and creating contingency plans.

Key Skills:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Problem-solving skills and the ability to handle unexpected situations.
• Leadership and people management skills.
• Budget management and financial acumen.
• Negotiation and vendor management skills.
• Knowledge of event planning software and tools.
• Creativity and innovation in event design.

Required Qualifications and experience:

• Bachelors degree (if in science/ management/ engineering will be preferred)
• Minimum 8-10 years of experience in Event Management & execution, Government Procurement & Processing Bills, preparing proposals and proficient in official communication (Noting, Drafting, File-Handling, etc)
• Worked in any Government project for at least 2 years, if worked more than 2 years it will be an added advantage.
• Worked as a Lead/ Supervisor of any project.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills/ team coordination skill
• High level of discretion, integrity, and attention to detail.

*Candidates with more experience shall be preferred