Senior/ Operations Admin Executive (Group Admin)

Key Responsibilities:

• Oversee daily office operations, ensuring timely and efficient management of administrative, procurement, and maintenance matters.
• Manage purchase requisitions, ePO submissions, receipting, and claims, ensuring seamless coordination with the Finance department.
• Handle enquiries and follow-up actions related to THM and other system matters
• Maintain and update various tracking files, reports, and records across all Coliwoo sites to ensure data accuracy and accessibility.
• Support Operations Admin Executive’s across sites during absences or as needed, ensuring smooth operational continuity.
• Develop, update, and maintain Standard Operating Procedures (SOPs) and other documentation to streamline administrative and operational processes.
• Coordinate preventive maintenance schedules and support the implementation of training programs with onsite teams.
• Manage vendor relationships, including vendor registration, evaluation exercises, and preparation of related reports.
• Monitor and manage office inventory such as stationery, equipment, mobile lines, staff name cards, and corporate transport accounts.
• Prepare weekly and monthly performance reports and dashboards to track site performance, analyse data trends, and provide insights for management decision-making.
• Support company-wide events, projects, and other group initiatives as assigned.
• Perform any other ad-hoc duties assigned by management.

Requirements:

• Diploma or Degree in Business Administration, Hospitality, Operations Management, or related discipline.
• At least 2 year(s) of experience in student hostel / serviced office operations management/ administrative or operations support.
• Experience in property / facilities management or front desk would be advantageous.
• Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint); experience in data tracking and reporting preferred.
• Good team player with interpersonal, analytical, presentation skills.
• Proactive, resourceful, and adaptable to a fast-paced and evolving environment.

We regret that only shortlisted candidates will be notified.