Senior Paralegal

Vela Wood is seeking an experienced Senior Paralegal to join our team. This role will provide high-level paralegal support in a fast-paced, collaborative environment and is ideal for someone who is organized, detail-oriented, and comfortable managing multiple priorities.

Description

About VW

Vela Wood is a boutique law firm and the best at what we do - but our mission is bigger: to be the best company in Texas, by building genuine client relationships, embracing cutting-edge innovation, and creating life-enriching careers for our people. We're doing that by reimagining what professional services can look like, with proprietary technology, a people-first culture, and a fundamentally different approach to the practice of law. At Vela Wood, we measure success by lives improved, not just revenue generated.

About the Role

We are seeking a talented and experienced Senior Paralegal to join our team in either our Dallas or Austin office. As a key member of our firm, you will play a crucial role in providing paralegal support and will thrive in our fast-paced environment.

Key Responsibilities

Entity Formations & Maintenance

• Coordinating with clients to obtain requisite formation data.
• Drafting corporate governance documents.
• Submission of SOS filings (various states), including formations, conversions, mergers and foreign registrations via online platforms, fax-filing or mail, as required by each authority.
• Obtain EINs online or via fax, as required.
• Submission of IRS filings, including 83(b) elections, 8822-B Change of Address/Change of Responsible Party, 2553 elections (where applicable).
• Assist with Federal Reg D and State Blue Sky filings

Deal Closing Coordination

• Generate Excel investor signature trackers.
• Coordinate with clients and attorneys on document distribution and signature collection strategies.
• Collect signatures via DocuSign, using individual envelopes and utilize DocuSign’s “Templates” and “Bulk Send” functions for mass distribution, and DocuSign’s “Conditional Logic” functionality for investor accreditation.
• Coordinate with signers to answer questions relating to DocuSign and investor accreditation.

Document Management

• Maintain clean cloud-based file management client workspaces and folders.
• Assist attorneys with occasional cloud-based document management platform issues, including installation, configuration, and integration issues (primarily with Outlook and Workshare).
• Residual post-implementation of cloud-based document management platform file organization.

Document Drafting & Corporate Governance

• Word drafting and cleanup, including stripping documents, applying headings, styles, and outlines, and generating cross-references and TOCs.
• Proofreading.
• Assist with drafting company resolutions, equity awards, and other basic corporate governance documents.
• Attend board meetings and draft meeting minutes.

What We’re Looking For in You

• Seven plus years of experience as a paralegal working on corporate matters.
• Extensive experience in document drafting and management.
• High level of attention to detail and accuracy.
• Strong communication skills – can interact effectively with clients and colleagues.
• Natural collaborator who works well with other team members to ensure seamless workflow and project coordination.
• Knowledge of Carta, Pulley, and other cap table management systems.
• Experience training younger legal assistants and paralegal staff.

What We’ll Provide You

• Fun team culture, where we care about your interests and the time you spend at work, as well as at home.
• Excellent firm-paid medical/dental/vision insurance
• Matching 401(k) retirement plan
• Firm-paid short-term and long-term disability insurance, as well as life insurance
• Paid Holidays and competitive PTO plan
• Paid Parental Leave benefits
• Work abroad opportunities – including firm-subsidized work trips (Past trips were to Canada, Portugal, Spain, Mexico, and Denmark!)
• A people-first culture that values trust, transparency, and collaboration over bureaucracy.

Vela Wood is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.