Senior Payroll Specialist

About the role

This is a Senior Payroll & HR Operations Specialist role responsible for managing end-to-end payroll processing, HR administration, reporting, and process improvement. The role requires expertise in Singapore payroll practices, statutory compliance, and HRIS systems to support accurate and timely payroll execution and employee administration.

Key responsibilities

• Manage and execute end-to-end monthly payroll processing accurately and within stipulated timelines
• Ensure payroll transactions, including salary adjustments, allowances, overtime, incentives, deductions, and final payments, are processed accurately and in compliance with company policies and statutory requirements
• Administer payroll-related submissions including CPF, IRAS filings, NS claims, Government-Paid Leave claims, and other statutory requirements
• Handle payroll enquiries professionally and provide timely advice on payroll, compensation, benefits, and statutory matters
• Prepare payroll reconciliations, variance analysis, and monthly payroll reports for management review
• Work closely with the Finance team to ensure payroll costs and related expenses are accurately captured and reconciled in the monthly accounts
• Maintain and update employee records in HRIS and payroll systems, ensuring accuracy of personal, employment, and compensation data
• Process employee leave applications and ensure leave records are updated accurately and maintained in accordance with company policies
• Consolidate, analyse, and interpret payroll, headcount, leave, and workforce data to support decision-making
• Ensure compliance with Singapore Employment Act, CPF regulations, IRAS requirements, MOM regulations, and company policies

About you

• Degree or Diploma in Human Resource Management, Business Administration, Accounting, or a related discipline
• Minimum 6 to 8 years of relevant payroll experience, preferably in a medium to large organisation
• Proven experience managing end-to-end payroll independently with a strong understanding of Singapore payroll practices and statutory requirements
• Strong working knowledge of Prosoft Unit4 HRMS for payroll processing and reporting
• Strong knowledge of CPF, IRAS regulations, Employment Act, MOM regulations, work passes, IR21 processing, and government-paid leave schemes
• Highly meticulous with exceptional attention to detail, ensuring accuracy when handling payroll and employee data
• Strong numerical aptitude and analytical skills, with the ability to work confidently with large volumes of data and figures
• Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, complex formulas, data validation, reconciliation, reporting, and analysis
• Proactive, resourceful, and capable of identifying trends, discrepancies, and opportunities for operational improvements
• High level of integrity and professionalism in handling confidential employee and payroll information