Senior Procurement Officer

Main Purpose of role:

To handle and execute procurement activities of the business (Security Systems business focus).

To coordinate with business and suppliers for procurement policy compliance

To support process improvement and saving projects implementation

Core Key Responsibilities / Accountabilities:

Sourcing and negotiation

⮚ Product sourcing and obtain quotations from suppliers to fulfill business requirements

⮚ Prepare documents for tender or RFP and formulate related contract documents.

⮚ Price and payment terms negotiation for the purchase requisition with suppliers so as to

gain best advantage / saving for the company.

⮚ Prepare sourcing plan and Recommendation to Award for the purchase requisition

according to procurement policy. Facilitate the approval process of the purchase

requisition.

Procurement process and control

⮚ Design code no. for new item, final check PR supporting document & purchase budget cost,

and submit purchase requisition approval in purchasing system

⮚ Handle PO variance and amendment among supplier and internal parties.

⮚ Prepare procurement analysis / report

⮚ Update procurement library including price lists, catalogs, certificates in the shared drive

Supplier management

⮚ Follow up the contract terms review among Legal Team, Suppliers and Business Users

⮚ Handle application for vendor & sub-contractor registration

⮚ Handle vendor evaluation

⮚ Organize and participate meeting with suppliers

Inventory control

⮚ Utilize historical data analytics to forecast material demands and establish optimal reorder

points, ensuring cost-effective availability of goods without creating excess stock.

⮚ Track inventory turnover ratios and actively identify slow-moving, aging, or obsolete stock.

Formulate recommendations for disposal or utilization to minimize carrying costs.

⮚ Oversee and maintain optimal stock levels for core business requirements (specifically

security systems business focus), balancing supply availability with working capital

efficiency.

⮚ Prepare comprehensive inventory analysis reports

Payment

⮚ Supervise the payment support process

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Requirements:

⮚Diploma holder or above with 5 years experience in purchasing department of an Electronics electrical security company would be an advantage
⮚Good time management; task prioritization and problem solving skills, with the ability to work independently and under pressure
⮚Good knowledge in computer skill
⮚Can work in a fast faced environment and under pressure
⮚Mature, strong price negotiation skills, self motivated, responsibility, good communication and independently
⮚ Good communication, service-oriented and strong problem solving skills