Senior Program Coordinator, Admissions and Financial Aid

Job ID: 1164998_RR00123241

Facility: NYU Grossman School of Medicine

Position Type: Full-Time/Regular

Shift: Day

Schedule: Monday – Friday; 9:00AM – 5:00PM

Department: Research, EFAA-Stdnt Admissions+Fin Aid (S101), NYU Grossman School of Medicine,

Position Summary:

We have an exciting opportunity to join our team as a Senior Program Coordinator. The Senior Program Coordinator is responsible for managing admissions marketing and outreach projects, coordinating events for prospective and admitted students, developing applicant-facing communications, and using data to inform recruitment strategy. This role requires the ability to work independently with minimal direction, exercise sound judgment, and take ownership of daily priorities and workload management. The ideal candidate brings strong project management, communication, and relationship-building skills and thrives in a fast-paced academic environment. This position reports directly to the Director of Admissions and Financial Aid.

Job Responsibilities:

Recruitment and Outreach

Develop and implement recruitment strategies to engage prospective applicants and support enrollment goals.

Coordinate outreach efforts with colleges, universities, and pre-health advisors to strengthen institutional relationships and promote NYU Grossman School of Medicine.

Represent the Office of Admissions and Financial Aid through on-campus, off-site, and virtual recruitment activities.

Use historical application and recruitment data to identify outreach opportunities and inform engagement strategies.

Coordinate the student ambassador program to support applicant engagement, enhance the prospective student experience, and contribute to broader admissions outreach efforts.

Communications and Marketing

Manage applicant-facing communications across web, email, social media, presentations, and print materials.

Draft, edit, and update recruitment and financial aid communications to ensure accuracy, clarity, and alignment with institutional branding.

Partner with internal communications and marketing teams to develop cohesive digital and print collateral.

Maintain and update admissions-related website content and support online engagement initiatives.

Events and Applicant Experience

Plan and execute recruitment and revisit events, including campus visits, interview-related programming, accepted student events, and the annual revisit program. Coordinate event logistics, communications, timelines, schedules, and budgets.

Help ensure a high-quality, welcoming, and informative applicant experience across admissions touchpoints.

Data, Reporting, and Continuous Improvement

Collect, track, and analyze recruitment, communications, and event data to evaluate performance and improve outcomes.

Develop reports, dashboards, and key performance indicators for major initiatives.

Identify opportunities to enhance processes, communications, and applicant engagement strategies.

Collaboration and Office Support

Collaborate with admissions, financial aid, marketing and communications, and other internal stakeholders to support office priorities.

Provide support for admissions operations and applicant-facing workflows, including interview day activities, inbox management, ambassador coordination, and related projects.

Contribute to a collaborative team environment and support evolving departmental needs.

All other tasks as assigned.

Minimum Qualifications:

To qualify you must have a Bachelor’s degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage.

Preferred Qualifications:

Experience in medical school, graduate, or health professions admissions. Experience with recruitment events, applicant communications, or student engagement initiatives. Experience with website content management, social media, email communications, and/or design tools such as Adobe Creative Suite. Experience leveraging AI-enabled tools to improve communication workflows, enhance operational efficiency, and support data-informed decision-making. Masters degree in communications, marketing, higher education, or a related field.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 – $81,026.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

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About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.