Senior Program Coordinator (Medical Communications)

Senior Program Coordinator, HCP Programs

Remote (East Coast preferred) | $80K to $90K | ~2 programs/month travel

About the Opportunity

An established healthcare communications organization is growing its third-party HCP programs division and adding a Senior Program Coordinator to the team. This is a new role created by growth. The division grew from one client to five this year and projects at least 20% growth next year. It has a startup feel inside an established company, so you get stability and room to grow.

The team runs third-party HCP programs end to end, mostly intimate dinner meetings of about 10 HCPs and 1 to 2 faculty. Volume is high, often several programs a week, and the team owns every step with no client oversight. The work is similar to a speakers bureau, with equal focus on faculty and attendees.

What You’ll Do

• Run programs from start to finish: venue selection, faculty sourcing, attendee recruitment, contracting, onsite execution, and follow-up (thank-yous and payments)
• Own the full to-do list for each program and keep timelines moving without needing reminders
• Travel domestically to about 2 programs a month (up to 3 in busy stretches), usually flying in one day and out the next
• Keep the team tracker current, flag issues early, and suggest new approaches
• Communicate with faculty, attendees, and vendors by email and phone
• Work closely with the Associate Director, plus a contracting and recruitment partner, the scientific team, project management, creative, and the Managing Director

What You Bring

• 3 to 5 years of experience, ideally in medical communications, pharma meetings, or a speakers bureau
• Hands-on live meeting experience, with a clear sense of what a good program looks like
• Exposure to advisory boards, roundtables, and speaker bureau programs
• Strong written and phone communication with external stakeholders
• A detail-oriented, proactive, and communicative working style
• Strong account management backgrounds will be considered if you know the nuts and bolts of an ad board

Nice to Have

• Working knowledge of pharma brand teams and why they partner with agencies
• Bachelor’s degree
• Experience in oncology, hematology, ophthalmology, HIV, or infectious disease

Why This Role

• Learn client management, spot organic growth, and get involved in new business
• Work under a leader known for building strong processes, which makes it a great place to learn
• Join a division in real growth mode, with the backing of an established company