Senior Project & Office Administrator

Masters Surveying is a leading consultancy firm providing the full suite of high-quality surveying services including: engineering, construction, civil, mining and cadastral surveying services throughout Queensland and New South Wales. Due to our continued growth and expansion, wehave an excellent opportunity for an experienced Senior Project & Office Administrator to join our team in Wollongong on a full-time basis.

About the role

This is an office based role. You will be primarily responsible for**coordinating the project and office administration function across our business.**This is a critical role within our organisation, so you will be able to make it your own.

Your key duties will sit broadly across the following areas:

Executive admin

• Provide PA support to management, both local in office and others remotely as required.
• Email management for Wollongong Operations Manager, prioritising and actioning correspondence on their behalf
• Coordination with other local consultants, meeting arrangements for the team

Project Administration

• Preparation and distribution of project submissions and tenders
• Maintenance of our project management system – Total Synergy
• Survey plan printing, lodgement with relevant authorities and distribution (QLD & NSW)
• Coordinate and book site inductions and medicals as per site requirements
• Preparation of project invoicing and debt collection

General Administration

• Coordination of operational travel for the wider team, including booking of flights, accommodation, and transport
• Mail and freight collection/delivery coordination
• Reception Duties as required
• Provision of generalist administrative support across the business, supporting each of the regional offices as required

Core skills

• Strong organisational skills and ability to manage competing priorities across multiple offices

• Open to adopting new technologies and tools, including AI, to improve productivity and lift the volume and quality of work delivered

• Accurate, high-attention-to-detail data entry and document preparation

• Good problem-solving skills, with the ability to work through issues independently and know when to escalate

• Clear, professional written and verbal communication with staff and clients

• Comfortable working across accounts receivable and administrative/operational tasks

• Ability to follow, and help maintain, consistent document formatting and branding standards

• Experience with high level local tenders- potentially with planning experience (desirable)

Helpful background

• Intermediate skills within the Microsoft Office Suite

• Minimum of 4 years’ experience in a similar role

• Certificate III in Business Administration or equivalent (desirable)

• Experience in a professional services organisation (highly regarded)

Benefits & culture

• Extremely attractive salary packagecommensurate with your skills and experience**.**
• Positive work culture – the chance to work independently & collaboratively within a great team of professionals
• Monthly team social events, staff wellness programs
• Join a leading Surveying consultancy, our respected professional office is entrusted to work on the Illawarra’s premium development projects
• A contemporary workplace and culture using modern practices and cutting-edge tools

Want to know more? 
Visit our website: https://masterssurveying.com.au/ or follow us on Instagram or LinkedIn to find out more about what we do!

How to apply

If you are seeking a career upgrade, join the team and "APPLY" now!

Please note only shortlisted candidates will be contacted.