Senior / Project Engineer

Scope of Position
The Project Engineer is responsible for end-to-end project management, from the kick-off meeting through to completion and handover, ensuring projects are delivered on time, within budget, and to the required quality and specification standards. This role requires comprehensive oversight of site works, subcontractor coordination and administrative reporting.

Key Responsibilities

• To manage and execute all projects assigned to you efficiently and effectively to achieve the highest quality, lowest cost, on-time delivery and a fully functional system. The end result is a happy, satisfied and repeat customer, a Letter of Appreciation from the client and full payment from the client upon project completion.
• To undertake engineering project work for all Master Jaya products, equipment and systems and strive for continuous improvement and innovation on cost, product quality, product features and performance. "DO IT RIGHT THE FIRST TIME, ALL THE TIME".
• To coordinate and liaise closely with the Design & Drafting team to ensure that all general layout, fabrication, assembly and installation drawings are prepared accurately, on time and in accordance with the project requirements, following thorough site study and site measurement. To review all drawings submitted, obtain written customer approval before fabrication or procurement commences, and ensure that approved drawings are properly filed and distributed to the relevant teams.
• To prepare, review and verify the Bill of Materials (BOM) against the approved drawings, confirm accuracy and completeness, and release the BOM for procurement. To raise Purchase Requisitions (PRs) promptly within two (2) working days and to follow up closely with the Purchasing team on all Purchase Requisitions and Purchase Orders, delivery schedules and Goods Received Notes (GRN) to ensure that all materials and equipment are procured, delivered and received on time and in full, in accordance with the project schedule.
• To plan, organise, implement, control and supervise all projects and installation work to ensure on-time completion, within cost budget and in full compliance with technical specifications and all applicable quality standards, including ISO 9001:2015 rules and procedures, so that the client is totally happy and satisfied, settles all payments on time and offers Master Jaya a Letter of Appreciation.
• To undertake all project management tasks including materials quantity verification, project cost monitoring, project scheduling (Gantt chart), manpower mobilization planning, site coordination and ERP system updates, for the successful planning, execution and completion of all assigned projects. To raise and submit the weekly project progress report without fail, covering schedule status, procurement status, site progress and any issues requiring Management and Customer attention.
• To study and improve methods of fabrication and installation at site, in order to ensure on-time job completion at the lowest cost and highest quality. To document improvement findings and share with the Design & Drafting and Production teams.
• To monitor the progress of each project closely throughout the full lifecycle from kick-off, fabrication and delivery through to site installation, T&C and handover, and to take prompt corrective action to resolve any problems at site or in production. To collect daily site progress updates from the Site Team by the morning and end-of-day, and to compile and submit the weekly project progress report to Management and to the Customer.
• To supervise, lead, guide, train and motivate all the team members, sub-contractors and all other stakeholders related to your projects, to ensure that all works are designed, fabricated, erected and installed correctly, effectively and safely. To coordinate with the Site Team to plan and execute Testing & Commissioning (T&C), provide client training upon completion and obtain the customer's written sign-off on the T&C report and Handover Letter before the project is officially closed.
• To minimise total project cost including material cost, manpower cost, idling time and overtime, etc at all times, to ensure the smooth and efficient running of every project.
• To liaise and coordinate closely with the Design & Drafting team, Purchasing team, Production / Fabrication team, Site Team and erection/installation crews to ensure the smooth running and on-time completion of every project.
• To coordinate and oversee all DOE and DOSH report submissions and regulatory compliance requirements for all applicable projects.
• To attend all project and site meetings and to present, persuade and convince customers, contractors and all other related parties with facts, data and figures that the project is on-time and in full compliance with all technical specifications and quality standards. To obtain written consent and approvals from all relevant parties for any extension of project time, variation orders, progress payments, design modifications or scope changes.\
• To compare overall material, fabrication and installation costs with the total weight of the project and to continuously improve unit cost efficiency across all projects.
• To undertake all related technical, design and engineering functions of Master Jaya's operations with the primary objective of achieving LOWEST COST, HIGHEST QUALITY and ON-TIME DELIVERY / COMPLETION all at the same time, all the time.
• To conduct project site visits as required, a minimum of three (3) times per project or as directed including pre-installation site study, installation progress verification, as-built condition checking and final handover inspection. To accompany the Site Team on the first site visit to verify that physical site conditions match the approved design drawings and to raise a formal discrepancy report immediately if any deviation is found.
• To coordinate and manage the submission of all technical drawings, datasheets and technical specifications to the customer for review and written approval, before any fabrication or procurement commences. To track all drawing submission and approval status, follow up with the customer promptly and ensure all approved documents are filed on the company shared drive and distributed to the relevant teams on the same day of receipt.
• To identify and record all customer requests for design changes, additional works or scope variations during project execution. To document the request in writing, obtain clear written instructions from the customer, and submit the details to the Sales team promptly. The Sales team will prepare the formal variation order quotation for submission to the customer. No additional works or design changes shall commence until written customer approval of the variation order is received and confirmed or Management approval.
• To prepare the delivery checklist and verify packing, marking and tagging of all equipment and materials before dispatch to site, ensuring that all items match the approved BOM and are correctly labelled, protected and accounted for. To arrange and conduct or oversee a trial assembly and fitting of all project components at the MJ Nilai factory or the sub-contractor's workshop before delivery to site, for every project.
• To ensure all project documents including drawings, datasheets, BOM, purchase records, delivery records, site reports, customer approvals, variation orders, T&C reports and correspondence are saved to the designated project folder on the company shared drive on the same day of creation or receipt, in accordance with the MJ ISO SOP file naming and folder structure. Zero tolerance for unsaved, misfiled or missing documents.
• To carry out any other technical, engineering and business duties, functions and responsibilities of the Company as directed by Management from time to time.
• To travel, outstation and attend all project and site meetings as required.
• To attend to any ad hoc tasks or assignments as directed by Superiors or Management from time to time.

Background and Skills

Min. Education:

• Degree/Diploma in Mechanical, Chemical, Environmental or Mechatronic Engineering.

Min Experience:

• 1 to 5 years industrial work experience in handling and managing industrial projects related to air handling, industrial equipment and machinery for the manufacturing and process industries.

Other Experience/Training/Qualifications:

• Good track record of success in planning, executing & controlling industrial projects and achieve set targets of on time completion, cost budgets and quality equipment & service.
• Have good experience in coordinating and liaison with clients, sub-contractors, consultants and attend site meetings to resolve site problems & issues.

Other Skills:

• Must be proficient in both written and spoken English, Malay & Mandarin an added advantage)
• Action & Result oriented, able to work as a team.
• Creative & Innovative minded and always seek improvement and betterment.
• Good communication, technical presentation skills, interpersonal and people skills.
• Must be able to travel outstation and physically fit
• Must be honest, positive, co-operative, follow instructions and be always responsible & accountable for all your job functions, duties & activities.